Executive Assistant

Wellington Management • Boston, MA

3d • $60,000 - $110,000 • Hybrid

About The Position

The Americas Institutional Group (AIG) seeks an Executive Assistant (EA), a confident communicator who is comfortable offering thoughtful input and engaging with senior stakeholders, to support the Head of Americas Institutional and members of the AIG Leadership Team. The AIG team oversees the firm’s efforts to serve and grow institutional client relationships in North and South America. The Executive Assistant plays an integral part of our client-facing efforts within the Client Group, and also works closely with other assistants on the team to meet the needs of the business. This position works with the AIG team on a day-to-day basis but is also part of the firms broader administrative team.

Requirements

• Minimum of 3 - 5 years of relevant administrative experience, preferably supporting a leadership team
• Strong interpersonal, verbal, and written communication skills
• Strong service orientation; reliable, consistent, proactive
• Ability to work in a fast-paced and team-oriented environment, prioritizing effectively
• Attention to detail and proficiency with Microsoft Outlook, Excel, and Word
• Solid work ethic and positive attitude
• Ability to use good business judgment and maintain confidentiality

Nice To Haves

• Undergraduate degree preferred

Responsibilities

• Diligent and proactive calendar management in Outlook for senior professionals
• Meeting coordination between investment professionals and the manager’s clients to facilitate portfolio reviews and new business discussions. Includes working in Outlook to send meeting requests, book conference rooms, add visitors to security, and ordering catering
• Meeting preparation including gathering and distributing materials
• Travel coordination with our travel agency including transportation and hotel bookings
• Database maintenance in Salesforce including maintaining contact information and meeting activity for clients and prospects
• Assistance with a variety of department and team projects
• Build strong relationships across the firm to work effectively and solve problems collaboratively
• Expense reimbursement in Workday
• Diligent coverage of email

Benefits

• retirement plan
• health and wellbeing
• dental
• vision
• pharmacy coverage
• health savings account
• flexible spending accounts
• commuter program
• employee assistance program
• life and disability insurance
• adoption assistance
• back-up childcare
• tuition/CFA reimbursement
• paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive