Executive Assistant

Speer Technologies Inc

About The Position

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role is focused on executive calendar management, email coordination, communication relaying, and operational support for C-suite executives. You will serve as a key coordination point for leadership, ensuring executives remain organized, informed, and focused on high-priority initiatives.

Requirements

Minimum 3+ years of experience as an Executive Assistant, preferably supporting C-suite executives
Strong calendar and inbox management skills in fast-paced environments
Proficiency with Google Workspace, Microsoft Office, and Slack
Excellent written communication and professional tone in correspondence
High level of discretion and ability to handle confidential information
Strong organizational and multitasking abilities
Quick learner with new tools and systems
Calm, proactive, and solution-oriented under pressure

Nice To Haves

Fluency in French is an asset

Responsibilities

Manage complex executive calendars, including scheduling, prioritization, and conflict resolution
Monitor, organize, and draft responses for executive email inboxes
Coordinate meetings, agendas, and follow-ups with internal and external stakeholders
Relay messages clearly and accurately between executives and teams
Prepare briefing notes, summaries, and documents for meetings and decisions
Support travel planning and logistics when required
Track action items from executive discussions and ensure timely follow-through
Liaise with internal teams to support alignment on priorities and deadlines
Maintain confidentiality when handling sensitive information
Assist with documentation and reporting for leadership visibility
Coordinate across operations, product, and business teams on executive requests
Support preparation of presentations and internal updates
Help ensure consistent communication flow across departments