Executive Assistant

BlastOne•Columbus, OH

16d•Onsite

About The Position

BlastOne is a rapidly growing global company seeking top talent to join our dynamic and fast-paced family. We pride ourselves on our exceptional staff and fantastic culture, believing in competitive compensation and great benefits to attract the best. BlastOne is a premier global supplier of Abrasive Blasting and Painting Facilities, serving a diverse range of industries. Our growth is driven by hiring outstanding individuals who share our values.

Requirements

Minimum 5+ years of Executive Leadership Administrative Assistance experience
Customer Service Background
Office Management experience
High School Diploma (Degrees in Business preferred)
Customer Service Focus – Internal / External
EXCELLENT written and verbal skills
Extremely high level of task / project ownership
Excellent organizational & critical thinking skills
High sense of urgency
Ability to effectively communicate at all levels
Strong attention to detail
Socially skilled
Excellent task and time management skills
Trustworthy with confidential information
Excellent proficiency with the primary Microsoft Office Suite
Remote Meeting Technology Experience (Zoom, Microsoft Teams, Skype, WebEx)

Responsibilities

Act as the administrative assistant for the BIS Infrastructure leadership team to remove administrative burden and allow them to focus on mission-critical activities.
Manage the leadership team's schedules, protect focus time, and prepare meeting materials.
Serve as a Follow Up Manager within the BIS Infrastructure team, consistently tracking and ensuring the completion of open tasks to drive business growth.
Facilitate designated meetings by sending Outlook invitations, managing attendee coordination, preparing agendas in consultation with the leadership team, attending meetings to capture action items and follow-ups, compiling meeting minutes, preparing task lists, circulating documents, and tracking action item completion.
Support onboarding logistics for new team members.
Assist with company events, meetings, and off-site coordination.
Administer calendars by scheduling meetings, resolving conflicts, coordinating across departments and time zones, and protecting executive focus time.
Provide project assistance by preparing documents, presentations, and spreadsheets; supporting reporting and data organization; and maintaining organized digital filing systems.
Assist leaders with expense reports as requested.
Provide administrative assistance to team members as needed, including creating binders for presentations and coordinating events or training.
Coordinate business travel arrangements, including flights, hotels, and itineraries, and provide private travel support as requested.
Manage on-site visit logistics for customers or partners.
Track and manage employee badging requirements for various projects.
Oversee and track security clearance processes, including applications, renewals, and record keeping.
Maintain confidentiality of sensitive records.
Perform other duties as assigned.