Executive Assistant

Forter

8h • Hybrid

About The Position

We are looking for an enthusiastic Executive Assistant to join the Forter team and support multiple C-level executives. This is a hybrid role with at least 3 days weekly in the New York office with flexibility when needed for additional time for events, team off-sites, board meetings and when remote executives are in the New York office.

Requirements

• 5+ years of experience as an Executive Assistant supporting multiple executives
• Prior experience as an Executive Assistant in a fast-paced tech company is preferred
• A true problem solver, with a "figure it out" mentality
• High level of discretion in handling confidential information
• Exceptional written and verbal communication skills
• Excellent time-management skills
• Passion for excellent service, learning new skills and concepts, communicating across divisions, and project management
• Strong independent and critical thinking skills
• Team-oriented and collaborative
• High level of flexibility and availability
• Exceptional interpersonal skills and a positive attitude
• Ability to take initiative and anticipate needs a week, month and quarter ahead.
• Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure.
• Familiarity with Google Suite, Slack and Asana

Responsibilities

• Ensure that the executives are where they need to be, when they need to be there.
• Proactively manage calendars for the executives, and for other team members on occasion as needed
• Create detailed daily itineraries (which are constantly changing!) Additionally, make sure executives follow their itineraries closely
• Arrange meetings, calls, events, and travel. Set and test everything out in advance to ensure a seamless experience
• Coordinate international and domestic travel logistics, including flight itineraries, hotel reservations, and car services
• Handle sensitive matters with utmost confidentiality and professionalism
• Be a superb gatekeeper, regularly interacting with 180+ employees, as well as numerous stakeholders of all levels
• Manage external relationships with efficiency and poise, representing the company with the highest level of professionalism
• Support company-wide and departmental events, i.e. schedule catering, set up company-wide meetings, happy hours, and cultural events
• Liaise with the building and complete online work orders for general maintenance as needed
• Execute day-to-day administrative tasks, including but not limited to: placing lunch orders, arranging deliveries, updating contacts, and conducting research

Benefits

• Competitive salary
• Restricted Stock Units (RSUs)
• Matching 401K Plan
• Comprehensive and generous health insurance, including vision and dental coverage
• Home office allowance
• Generous PTO policy
• Half day Fridays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 251-500 employees