Executive Assistant

Adelante Healthcare • Phoenix, AZ

5d • Onsite

About The Position

The Executive Assistant serves as a strategic thought partner and operational extension of the Executive Leadership Team. This role goes beyond administrative support to drive the execution of executive priorities, organizational alignment, and leadership effectiveness. The position provides dedicated support to multiple executives, balancing competing priorities while ensuring seamless coordination across leadership. Responsibilities include general administrative duties, translating strategy into action, supporting decision-making, and ensuring follow-through across leaders, initiatives, and stakeholders. The ideal candidate anticipates needs before they arise, synthesizes information into insights, and serves as a force multiplier for the executive's effectiveness, decision-making, and long-term priorities.

Requirements

• Bachelor’s degree preferred or equivalent combination of education and relevant experience considered
• Minimum of five (5) years of experience supporting senior executives or leading cross functional initiatives in complex organizations
• Demonstrated experience in coordination, project management, or organizational operations
• Strong judgment, initiative, and problem solving skills
• Advanced proficiency in Microsoft Office Suite, communication tools, presentation development, data synthesis, and executive briefing materials
• Excellent verbal and written communication skills
• Ability to manage competing priorities while maintaining strategic focus and execution discipline
• Ability to maintain confidentiality and handle sensitive information
• Experience supporting multiple executives and coordinating across leadership teams required
• Ability to Commute: Phoenix, AZ 85012 (Required)
• Ability to Relocate: Phoenix, AZ 85012: Relocate before starting work (Required)

Nice To Haves

• Experience in healthcare, nonprofit, or highly regulated environments preferred

Responsibilities

• Prepare and organize materials for meetings, presentations, and internal communications; coordinate meetings, develop agendas, track action items, and ensure timely follow up
• Manage complex calendars, prioritizing competing demands with sound judgment
• Draft, edit, and manage executive communications, both internal and external
• Act as a trusted point of coordination between executives, senior leaders, and key partners to enable effective collaboration and decision making
• Exercise delegated decision making authority on behalf of the executive when appropriate
• Perform additional administrative and operational duties as requested, consistent with the scope and responsibilities of the role
• Provide backup coverage for other administrative roles as needed to ensure continuity of executive and organizational operations
• Partner with executive leadership to support change management for organizational initiatives
• Coordinate communications, track readiness and adoption milestones, and ensure consistent follow through across stakeholders
• Monitor organizational sentiment and emerging themes, proactively briefing executives on risks, concerns, or misconceptions to support informed decisions and effective change adoption
• Track progress against executive priorities and follow up on action items to ensure accountability and timely execution
• Conduct research, analyze data, and synthesize findings into actionable recommendations
• Serve as a trusted advisor and sounding board to the executive to eliminate silos and improve execution
• Translate priorities into clear, actionable guidance, cascading information across teams to align activities with strategic objectives
• Drive execution of key executive initiatives on behalf of the executive, ensuring disciplined follow through and progress against strategic goals
• Model our core values and culture, serving as a visible example of professionalism, integrity, and mission driven leadership
• Build strong cross functional relationships across the organization
• Represent the executive with professionalism and sound judgment
• Provide candid feedback and thoughtful perspective when appropriate
• Operate with high emotional intelligence and situational awareness

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive