Executive Assistant #W0087
About The Position
The Virginia Racing Commission is vested with control of all horse racing with pari-mutuel wagering in the Commonwealth with plenary power to prescribe regulations and conditions under which such wagering and racing shall be conducted, to maintain horse racing in the Commonwealth of the highest quality and free from corrupt, incompetence, dishonest or unprincipled practices, to maintain honesty and integrity within horse racing. The Executive Assistant provides high-level administrative and operational support to the Executive Secretary of the Virginia Racing Commission. By taking ownership of daily logistics, travel management, and document workflows, this role allows agency leadership to focus on broader strategic, regulatory, and budgetary priorities. The Executive Assistant ensures efficient daily operations, assists with the coordination of regulatory activities, supports the Board of Commissioners, and serves as a professional point of contact for internal staff and external state stakeholders (e.g., Secretariat, Dept. of General Services, Office of the Attorney General). The position requires excellent organization, strict confidentiality, proactive communication skills, and meticulous attention to detail.
Requirements
- Strong organizational and time-management skills with the proven ability to handle multiple shifting priorities and anticipate an executive’s needs.
- Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint), virtual meeting platforms (Zoom), and electronic signature software (Adobe Sign/DocuSign).
- Professional communication skills, both written and verbal, with the ability to tactfully interface with high-level government officials and industry executives.
- Ability to maintain confidentiality and exercise sound, independent judgment.
- Skill in drafting, editing, and formatting professional documents and reports.
- Ability to work independently with limited supervision in a fast-paced environment.
Nice To Haves
- Prior administrative or coordination experience supporting an executive, senior official, or organizational leader — including internships, campus organization leadership, or student government roles.
- Familiarity with Commonwealth of Virginia state agency administrative procedures, CAPP manual travel policies, or records management requirements is a plus but not required.
- Experience preparing management reports, executive briefings, meeting agendas, or formal professional correspondence.
Responsibilities
- Provides high-level administrative and operational support to the Executive Secretary of the Virginia Racing Commission.
- Takes ownership of daily logistics, travel management, and document workflows.
- Ensures efficient daily operations.
- Assists with the coordination of regulatory activities.
- Supports the Board of Commissioners.
- Serves as a professional point of contact for internal staff and external state stakeholders.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
