Executive Assistant
About The Position
The Executive Assistant (EA) holds a key administrative role within the Office of the Vice President for Equity & Inclusion (OVPEI). The position provides administrative support to the Vice President, the Assistant and the Associate Vice Presidents (OVPEI SLT). Under the direction of the Senior Project Manager, this position has a broad set of responsibilities supporting the priorities of the OVPEI SLT including calendar management, meeting and event support, presentation and documentation preparation, project & programming support, and working closely with Division staff and campus partners to support Division initiatives. The EA must have the ability to work independently, confidentially and with an ethic of care, demonstrate sound judgment, and exercise creative problem-solving skills. The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment.
Requirements
- Three years of clerical/secretarial experience which included:
- one year at a full performance level performing typing, word processing, or other generating of documents; and
- lead work responsibility or coordination of office procedures.
- Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
- Ability to balance competing demands, in support of executives' needs.
- Ability to solve problems and respond to a variety of options in complex situations.
- Ability to be effective in an interdisciplinary team environment.
- Ability to manage stressful situations appropriately, and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
- Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds.
- Ability to produce quality correspondence and presentations, following outlined branding standards.
- Ability to communicate effectively on behalf of an executive.
- Flexibility to shift directions quickly when priorities change and deliver against tight deadlines.
- Understanding of principles of equity, inclusion, and diversity, and the complex issues that accompany advancing equity and inclusion in a higher education environment.
Nice To Haves
- Bachelor's degree.
- Experience working with University of Oregon systems, policies, and procedures.
- Proficient with Microsoft Office applications (or similar) and ability to learn project management tools such as Smartsheet.
Responsibilities
- calendar management
- meeting and event support
- presentation and documentation preparation
- project & programming support
- working closely with Division staff and campus partners to support Division initiatives
Benefits
- health insurance
- retirement plans
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
