FL-DEP-Office of General Counsel-Executive Assistant
About The Position
The Florida Department of Environmental Protection's Office of General Counsel is seeking a paralegal/legal secretary with 3-5 years of experience. This role requires familiarity with the Florida court systems and experience working with 3-4 attorneys. The ideal candidate will have experience filing documents with the court, contacting judge's assistants, managing attorney case files and calendars, and a general knowledge of court systems. Responsibilities include basic word processing, using templates to draft correspondence, and creating documents. The legal assistant will act as the legal secretary for assigned attorneys, handling tasks such as formatting, finalizing, typing, and filing documents, preparing letters and legal documents from drafts, filing pleadings and motions, serving legal documents, and maintaining attorney case files. The role also involves preparing subpoenas, discovery requests, scheduling hearings, trials, and depositions, arranging facilities, retaining and scheduling court reporters, and obtaining transcripts. General secretarial duties like managing phone calls and travel arrangements are also included. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) is essential, as is supporting office management and closing case files as needed.
Requirements
- Ability to speak and understand English
- Must possess at least a high school diploma
- Must have 3 to 5 years experience working as a paralegal or legal secretary
- Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
- Experience preparing legal documents and subpoenas
- Experience preparing discovery requests and scheduling hearings, trials and depositions
- Experience formatting, finalizing, typing and filing documents
- Experience preparing letters and legal documents from drafts
- Experience filing pleadings and motions with appropriate tribunals
- Experience managing executive management daily calendars
- Experience managing travel arrangements
- Experience working in the Florida Courts systems
Nice To Haves
- Associates of Bachelors degree preferred
Responsibilities
- Formatting, finalizing, typing, and filing documents.
- Preparing letters and legal documents from drafts.
- Filing pleadings and motions with appropriate tribunals.
- Serving or arranging service of legal documents, and maintaining attorney case files.
- Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
- Retaining and scheduling court reporters and obtaining transcripts.
- Performing general secretarial duties such as phone calls and travel arrangements.
- Closing case files, and supporting office management as needed.
Benefits
- The agency does not offer benefits including PTO and paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
