Executive Assistant

UL Solutions•Northbrook, IL

26d

About The Position

At UL Solutions, we are driven by a shared purpose: working for a safer world. Our Legal team plays a critical role in advancing that mission—serving as a strategic partner that safeguards our integrity, enables innovation, and ensures we meet the highest standards of compliance and governance across a global organization. We are seeking a highly collaborative, proactive, and organized Executive Assistant to provide strategic administrative support to the Chief Legal Officer (CLO) and the broader team. The ideal candidate is a trusted professional who thrives in a fast-paced environment, exercises sound judgment and discretion, and enjoys bringing people together through exceptional communication, coordination, and organizational support.

Requirements

Higher Secondary Education plus generally five or more years of related administrative assistant experience or paraprofessional experience.
Demonstrated ability to handle multiple tasks within the assigned area.
Demonstrated ability to make sound decisions based on information presented or researched.
Detailed knowledge of the organizational area assigned.

Nice To Haves

Experience with PowerBI and Excel are a plus

Responsibilities

Manage calendars, scheduling priorities, and travel arrangements for the Chief Legal Officer.
Prepare meeting materials, presentations, reports, and correspondence.
Handle sensitive and confidential information with the highest level of professionalism and discretion.
Support special projects and strategic initiatives led by the CLO and Leadership team.
Serve as a central point of coordination for the broader team.
Plan, organize, and execute team meetings, leadership offsites, and cross-functional events.
Coordinate and manage town halls, including agenda development, logistics, presentation preparation, and follow-up actions.
Support onboarding activities and help foster engagement and connectivity across the team.
Partner with leaders to develop and distribute monthly organization-wide communications.
Create polished presentations, announcements, newsletters, and other communication materials.
Help drive consistency, quality, and timeliness of communications across the function.
Support employee engagement initiatives and recognition activities.
Build strong relationships across team and key business functions.
Act as a trusted liaison between the team and internal stakeholders.
Assist with department budgets, vendor coordination, invoices, and operational administration.
Identify opportunities to improve administrative processes and team effectiveness.
Support the preparation of reports, dashboards, and executive materials.