Executive Assistant
About The Position
Veeam Software is looking for an exceptionally bright, multitasking, and self-motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in-office experience at our newest location in San Jose, CA. This role involves providing support at all levels, identifying gaps, and developing or implementing solutions to enhance team success. The Executive Assistant will proactively coordinate with the leadership team and other EAs to plan and organize company-wide events, activities, and manage calendars. They will manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times. The role also includes organizing, prioritizing, and securely handling time-sensitive and confidential information, ensuring timely action is taken as required. Collaboration and communication across functions within the organization are key. The Executive Assistant will proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes. They will also work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies. Partnering with the office manager as needed is also part of the role. Maintaining a positive attitude, strong integrity, and a solid work ethic in all aspects of the role is essential. The Executive Assistant will also prioritize inclusion, diversity, and equity initiatives for executives.
Requirements
- Minimum of 8 years supporting high-level executives (C-Suite) in Tech.
- Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Must reside in the Bay Area.
- This position is primarily onsite in San Jose, CA with limited flexibility for remote work.
Nice To Haves
- A GTM operator who knows how enterprise deals actually get done
- Understand technical products and translate capabilities into use cases and outcomes
- A leader in marketing and a partner to sales, with strong field credibility
- Highly execution-oriented with a focus on business outcomes, not just assets
- Comfortable in ambiguity, but relentless about driving clarity and results
Responsibilities
- Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success.
- Proactively coordinate with the leadership team and other EA’s to plan and organize company-wide events, activities, and manage calendars.
- Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times.
- Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required.
- Collaborate and communicate across functions within the organization.
- Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes.
- Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies.
- Partner with office manager as needed.
- Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role.
- Prioritize the inclusion, diversity, and equity initiatives for executives.
Benefits
- Unlimited paid time off
- 12 paid holidays including 4 global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares
- Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents
- Medical, dental, and vision coverage starting on your first day
- Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program
- 401(k) retirement plan with company matching contributions
- Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time
- AirVet: 24/7 virtual veterinary care at no cost
- Legal services, identity protection, and supplemental health insurance options
- Tax-advantaged spending accounts for healthcare, dependent care, and commuting
- Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
