Executive Assistant - Emerging Technology Sales

Autodesk

1d•Remote

About The Position

We are hiring an experienced Executive Assistant (EA) to join our Emerging Technology Sales (ETS) leadership. As the EA to the VP of Global Emerging Technology Sales, you’ll provide administrative support to the VP and be an integral part of his staff. The EA represents the VP and ETS organization and possesses a customer service approach to all interactions. The ideal candidate is flexible, enjoys working in a fast-paced environment, prioritizing multiple tasks, and is not afraid of making recommendations to create better ways of working. This position requires initiative, accountability, tact, and independent judgment to proactively address potential problems and ensure an efficiently functioning executive and staff. We are looking for someone who provides administrative support to a senior executive and acts as a liaison, handling details of a confidential and critical nature. This position will report to our VP, Global Emerging Technology, and it can be 100% remote in the U.S.

Requirements

4-6+ years’ experience providing administrative support for senior-level executives, preferably more than one leader at a time
Prior experience in a fast-paced environment that requires strong multitasking skills and time management
Willing to adapt to a rapidly changing environment and new processes and responsibilities
Proven ability to work under pressure, communicate effectively, and meet deadlines
Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
Excellent oral and written English communication skills
Team player who is results-oriented with strong interpersonal skills
Ability to travel to events or internal meetings, locally and internationally, as needed

Responsibilities

Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports.
The individual should be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up.
The individual should be highly responsive to inquiries and requests as well as effective at managing expectations with a variety of internal and external stakeholders
Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature
Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization
Partner closely with the team to align on operating rhythm and cadences for the ETS leadership team
Schedule, plan and coordinate team events, meetings, and multi-day offsites, including organizing logistics, on-site amenities, and activities
Maintain email aliases, distribution lists, and shared directories regularly
Work with Accounts Payable to ensure bills are paid promptly.
Serve as point person for departmental purchases on behalf of your executive
Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
Manage ad-hoc projects