Executive Assistant

Mayer LLP • Dallas, TX

22d • $60,000 - $80,000 • Hybrid

About The Position

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

We are seeking an Executive Administrative Assistant to provide high-level support to the COO and Director of Finance within our firm. This is not a typical desk job—our ideal candidate thrives in a fast-paced environment, demonstrates exceptional emotional intelligence, and can adapt to shifting priorities with professionalism and grace. This shared role is designed to protect leadership time, improve efficiency, and ensure critical tasks stay on track. If you are highly organized, proactive, and passionate about making an impact, we want to hear from you.

Requirements

• At least 5 years of proven experience as an executive assistant or similar role supporting senior leadership
• Exceptional organizational skills and attention to detail
• High emotional intelligence and ability to handle sensitive information with discretion
• Comfortable working in a fast-paced, dynamic environment
• Strong communication skills (written and verbal)
• Proficient in Excel (comfortable with V-look ups, Pivot Tables, etc.)
• Proficient in Microsoft Office Suite and other productivity tools
• Ability to anticipate needs before they arise

Responsibilities

• Manage and triage emails, flagging time-sensitive items and prioritizing follow-ups
• Calendar management and scheduling, including meeting coordination and deadline tracking
• Prepare and organize meeting agendas
• Coordinate travel arrangements and logistics
• Expense management and receipt tracking
• Draft and prepare client/vendor communications
• Manage inbound and outbound mail
• Support DEI and other committee agendas and scheduling
• Assist with newsletters and ensure consistency in communications
• Maintain shared task lists and data tracking in Excel
• Act as a gatekeeper and help keep meetings on schedule

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed