CI Poly)

VetJobs•Chantilly, VA

9d•$82,500 - $128,925•Onsite

About The Position

Noblis ESI is seeking an Executive Assistant to support an Intelligence Community client on-site in Chantilly, Virginia. The role provides administrative and technical support to Government leadership, cross-office coordination, external mission partners, and other Department of War and Intelligence Community customers. The position requires an active Top Secret/Sensitive Compartmented Information clearance with a Counterintelligence polygraph and U.S. citizenship. Travel within the United States may be required up to 10%.

Requirements

Active Top Secret/SCI clearance with Counterintelligence (CI) polygraph.
U.S. citizenship.
One of the following education and experience combinations: bachelor's degree and 6 years of experience; master's degree and 4 years; associate's degree and 8 years; or high school diploma/GED and 10 years.
Experience creating, delivering, and maintaining an office strategic calendar.
Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
Experience conducting briefings, document reviews, and records management.
Ability to solve problems in a rapidly changing environment and interface with the customer daily.
Ability to track and respond to office tasks and build and present briefings.
Ability to work independently with minimal supervision and manage multiple customer requests simultaneously.
Ability to lift up to 30 pounds, walk, bend, and drive.
Willingness to travel up to 10% within the United States.

Nice To Haves

Degree in Business Administration, Communications, or a related field.
Minimum of 5 years of experience in office Executive Assistant or Administrative Officer functions and processes.
Experience coordinating and managing decision documents, directives, work plans, governance documentation, and strategic artifacts.
Ability to draft, proofread, edit, and coordinate correspondence.
Excellent writing and verbal communication skills.
Experience attending events and capturing minutes and notes.
Excellent interpersonal skills and ability to summarize and brief senior-level Government leaders.

Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize meeting materials, agendas, and presentations.
Coordinate and facilitate executive meetings, including arranging logistics, preparing minutes, and following up on action items.
Handle confidential and sensitive information with discretion and professionalism.
Assist with preparing and submitting reports, presentations, and other documents.
Conduct research and gather information to support executive decision-making.
Assist with special projects and other duties assigned by executives.
Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoW/IC customers.
Create, deliver, and maintain the office strategic calendar.
Schedule and coordinate activities, conference rooms, and travel arrangements.
Conduct briefings, document reviews, and records management.
Track and respond to office tasks and build and present briefings.