CI Poly)

Military Spouse Corporate Career Network•Chantilly, VA

8d•Onsite

About The Position

Noblis ESI is seeking an Executive Assistant to support an Intelligence Community client on-site in Chantilly, Virginia. The role provides administrative and technical support to Government leadership, cross-office coordination, external mission partners, and other Department of War and Intelligence Community customers. Duties include managing executive calendars and travel, preparing meeting materials and documents, coordinating meetings and office administrative functions, handling sensitive information, supporting decision-making through research, and assisting with special projects. Travel within the United States may be required, up to 10%.

Requirements

Active Top Secret/SCI clearance with Counterintelligence (CI) Polygraph.
U.S. citizenship.
One of the following education and experience combinations: bachelor's degree and 6 years of experience; master's degree and 4 years; associate's degree and 8 years; or high school diploma/GED and 10 years.
Experience creating, delivering, and maintaining an office strategic calendar.
Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
Experience conducting briefings, document reviews, and records management.
Ability to solve problems in a rapidly changing environment and interface with the customer daily.
Ability to work independently with minimal supervision and manage multiple customer requests simultaneously.
Ability to lift up to 30 pounds, walk, bend, and drive.

Nice To Haves

Degree in Business Administration, Communications, or a related field.
At least 5 years of experience in office Executive Assistant or Administrative Officer functions and processes.
Experience coordinating and managing decision documents, directives, work plans, governance documentation, and strategic artifacts.
Ability to draft, proofread, edit, and coordinate correspondence.
Excellent written and verbal communication skills.
Experience attending events and capturing minutes and notes.
Excellent interpersonal skills and ability to summarize and brief senior-level Government leaders.

Responsibilities

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize meeting materials, agendas, and presentations.
Coordinate and facilitate executive meetings, including arranging logistics, preparing minutes, and following up on action items.
Handle confidential and sensitive information with discretion and professionalism.
Assist with preparing and submitting reports, presentations, and other documents.
Conduct research and gather information to support executive decision-making.
Assist with special projects and other duties assigned by executives.
Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
Provide administrative and technical support to Government leadership, cross-office coordination, external mission partners, and other DoW/IC customers.
Track and respond to office tasks and build and present briefings.
Travel within the United States up to 10%.