Executive Assistant
About The Position
We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support members of the Executive Leadership Team. This role is a critical partner to senior leaders, providing comprehensive administrative and operational support that enables focus, efficiency, and strategic execution. The Executive Assistant serves as a trusted advisor and operational backbone for the executives they support. The ideal candidate thrives in a fast-paced, dynamic environment; exercises strong judgment; and demonstrates exceptional discretion, communication skills, and organizational discipline. You anticipate needs before they arise, manage competing priorities with precision, and ensure leaders are prepared, aligned, and positioned for success. This is an opportunity to gain exposure to executive decision-making, cross-functional initiatives, and high-impact projects while contributing meaningfully to the effectiveness of the leadership team.
Requirements
- 6 months to 1 year of experience in an Executive Assistant, Office Manager, Human Resources, Recruiting, or similar coordination-heavy role
- Bachelor’s degree or equivalent professional experience
- Demonstrated track record of strong performance, organization, and follow-through (academic or professional)
- Exceptional attention to detail and ability to manage multiple priorities simultaneously
- Comfortable operating in a fast-paced, evolving environment with shifting priorities
- Strong business judgment and ability to anticipate needs independently
- Highly reliable, resourceful, and solutions-oriented
- Excellent written and verbal communication skills with strong interpersonal presence
- Proven ability to work independently while collaborating effectively across teams
- Experience with Zoom and Microsoft Office (Outlook, Excel, PowerPoint, Word) preferred
Responsibilities
- Executive Support & Calendar Management Provide comprehensive administrative support to senior leaders, including complex calendar management, meeting coordination, travel planning, and expense reporting
- Strategically manage competing priorities, ensuring executives’ time is aligned with business goals and critical initiatives
- Proactively identify scheduling conflicts, anticipate downstream impacts, and recommend solutions
- Meeting & Communication Coordination Coordinate internal and external meetings, including board-level or leadership meetings as applicable
- Prepare agendas, compile briefing materials, and ensure executives are fully prepared in advance
- Capture and track follow-ups, decisions, and action items to drive accountability and execution
- Serve as a professional point of contact between executives and internal or external stakeholders
- Operational & Project Support Support day-to-day operational needs to ensure leaders remain organized, informed, and focused
- Partner cross-functionally to support company-wide initiatives, leadership offsites, and strategic projects
- Assist with project planning, tracking milestones, and coordinating stakeholders across functions
- Use pattern recognition and forward-thinking to anticipate risks or bottlenecks before they occur
- Confidentiality & Professionalism Handle sensitive information with the highest level of discretion and integrity
- Maintain professionalism in all communications and interactions
Benefits
- medical, dental and vision plans for employees and their families
- 401(k) match
- health and wellness programs
- flexible time off policies for salaried employees
- up to 16 weeks paid parental leave
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
