Executive Assistant

ETSU•Johnson City, TN

About The Position

The purpose of the position is to provide executive-level professional assistance to the Executive Vice Provost, Associate Provost for Curriculum, and Associate Provost for Faculty. The Assistant to the Vice Provosts works to ensure smooth and effective operations for the Office of Provost and Senior VP for Academic Affairs. The position is responsible for planning, organizing, implementing, coordinating, and managing various executive-level administrative services and personnel actions for the office while exercising independent judgment, as well as decision-making authority in designated areas. The position requires a high degree of personal initiative, flexibility, and personal judgment in all assignments. Along with strong verbal and written communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, excellence in work standards, and a commitment to providing effective and efficient customer service.

Requirements

Knowledge of and strong command of the MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe products, and willingness to learn and utilize new technology as it develops.
Knowledge and understanding of university policies and procedures; and electronic platforms for work accomplishment.
Strong organizational skills, including the ability to plan, organize, prioritize, and execute required work activities in a busy work environment, including handling multiple tasks seamlessly with excellent attention to detail.
Ability to contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with various cultures.
Ability to communicate effectively both verbally and in writing.
Ability to achieve a high level of accuracy and completeness.
Ability to use sound judgment.
Bachelor’s degree OR an equivalent combination of education and experience.

Nice To Haves

One (1) or more years of experience supporting senior leadership in a higher education setting.

Responsibilities

Planning, organizing, implementing, coordinating, and managing various executive-level administrative services and personnel actions for the office.
Exercising independent judgment and decision-making authority in designated areas.
Ensuring smooth and effective operations for the Office of Provost and Senior VP for Academic Affairs.
Accommodating shifting priorities and meeting deadlines in a busy office environment.
Interpreting, analyzing, and communicating complex internal/external policy, procedural, and process information for operational, planning, and management purposes.
Coordinating, delegating, and implementing assignments.
Maintaining effective working relationships within the office as well as with other academic and administrative divisions.
Keeping appropriate matters confidential.
Assuming new responsibilities on own initiative and effectively executing them.
Exercising sound, independent judgment when making decisions and functioning calmly and effectively during times of high time and attention demand.