Temporary Executive Assistant

University of California, Irvine•Los Alamitos, CA

2d•Onsite

About The Position

This recruitment is for a Temporary Executive Assistant based out of our UCI Health - Los Alamitos location. UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

Requirements

Extensive executive-level administrative experience with demonstrated expertise managing complex schedules, priorities, and high-volume workloads.
Strong project management, organizational, critical thinking, and problem-solving skills with the ability to independently manage multiple initiatives.
Excellent written and verbal communication skills, including experience drafting executive correspondence and preparing materials for senior leadership audiences.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and proven ability to handle confidential information with discretion.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Five or more years of executive support experience at the C-suite or Chief Administrator level.
Previous administrative experience within a healthcare, hospital, or medical center environment.
Knowledge of healthcare organizational structures, policies, procedures, governance committees, and executive operations.

Responsibilities

Manage complex executive calendars, scheduling, meeting coordination, correspondence, and day-to-day administrative operations for senior leadership.
Serve as the primary point of contact for internal and external stakeholders, fostering effective communication and professional relationships.
Coordinate and oversee special projects, executive outreach initiatives, committee activities, and organizational events while ensuring deadlines are met.
Prepare executive summaries, presentations, reports, and correspondence, maintaining confidentiality and supporting strategic decision-making.