Executive Assistant - Temporary

Community Health Systems•Tucson, AZ

2d•Onsite

About The Position

Seeking a temporary Executive Assistant for a 9-10 month role to support the Administration department at Houghton Hospital, located at 2200 S Houghton Rd, Tucson AZ. This role provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. The Executive Assistant handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. This role serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Requirements

3-5 years of administrative or executive support experience required
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Excellent organizational and time management skills with attention to detail.
Effective verbal and written communication skills, including the ability to draft professional documents and reports.
Demonstrated ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
Problem-solving skills with the ability to prioritize tasks and manage competing demands.

Nice To Haves

Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
Experience in a healthcare or facility setting preferred

Responsibilities

Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
Maintains organized systems for managing documentation, correspondence, and departmental records.
Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
Assists in compiling and organizing data for reports, presentations, and decision-making.
Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
Provides support for policy and procedural updates, including communicating changes to staff.
Handles confidential and sensitive information with discretion and professionalism.
Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.
Event planning, organizing, employee recognition events, ordering supplies, managing schedules, handling contract management, onboarding, travelers, processing timecards, de-escalating patient situations, managing relationships with both external vendors and the executive team and experience handling high-level confidentiality.