Executive Assistant

University of Colorado•Denver, CO

9d•Hybrid

About The Position

Join the University of Colorado Denver About the University of Colorado Denver Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We’re the state’s premier public urban research university with more than 100 in-demand, top-ranked bachelor’s, master’s, and doctoral degree programs. We partner with diverse learners—at any stage of their life and career—for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state’s largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu . The University of Colorado Denver is a leading public urban research university located in the heart of downtown Denver, where academic excellence, innovation and community partnership come together to expand opportunity and strengthen communities. Within this dynamic institution, the School of Education & Human Development is a statewide and national leader in educational quality, access and equity across the lifespan, from birth through higher education. SEHD prepares equity-minded educators, counselors, researchers and leaders who create meaningful change in schools, families and communities across Colorado and beyond. Through innovative academic programs, impactful research and deep community partnerships, the school advances well-being, opportunity and lifelong learning in diverse urban, rural and global communities. The Director of Development will join SEHD at an important moment of opportunity, building philanthropic partnerships that expand student access, elevate faculty and research, and extend the school’s impact for generations to come. Executive Assistant What you will do: Provide administrative and technical support to the Vice Chancellor for Advancement under the direction of the Strategic Advisor. Coordinate day-to-day activities of the Office of Advancement, handling a broad range of inquiries and assignments. The position possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks. The position exercises initiative to achieve goals and objectives, maintains confidentiality and establishes and maintains positive working relationships.

Requirements

Bachelor’s degree in business, public administration, communications, marketing, social science, or a related field from an accredited institution.
4+ years administrative support experience.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
Knowledge of, or desire to learn, university policies and procedures, and ability to apply them
Strong attention to detail and organizational skills
Demonstrate commitment to providing a high level of responsive, thoughtful, and solutions-oriented service to university leadership, colleagues, donors, volunteers, and external partners.
Strong communication skills and the ability to work well with a wide audience.
Exceptional attention to detail and demonstrate ability to consistently produce accurate, complete work while managing multiple concurrent priorities.
Proficiency with communication, word processing, spreadsheet, presentation, and scheduling software (such as Microsoft Outlook, Teams, Word, Excel, Access, PowerPoint, and Adobe Professional).
Ability to take dictation.
Ability to manage executive email inboxes.
Ability to exercise sound judgment, independently prioritize competing and time-sensitive requests, and recognize when an issue requires escalation.
Ability to communicate proactively, particularly when priorities change, deadlines may be affected, information is missing or additional clarification is needed.
Ability to interact and partner positively with students, faculty, staff, administrators, donors, and visitors.
Ability to establish work priorities and adapt to changing needs.
Ability to follow through to ensure completion of activities by the deadline established.
Ability to communicate effectively with all levels of faculty, administration, staff and students in both a written and verbal capacity.
Ability to manage complex, sensitive, and confidential information.
Ability to cooperate and support other department staff in order to contribute to a productive work environment.
Ability to develop office processes as needed.
Ability to work both individually and as a team with the support staff for the Chancellors and other Associate/Vice Chancellors.

Nice To Haves

At least three (3) years of experience working in a complex university environment with progressive responsibility.
Experience with program or project management with ability to effectively lead a team to accomplish critical strategic objectives.
Experience with Concur, or similar procurement and travel software, CRM database, & Microsoft Suite.

Responsibilities

Provide executive support to the Vice Chancellor of Advancement and members of the Advancement leadership group.
Manage Office of Advancement administrative activities/projects.
Curates and prioritizes lists of key stakeholders for Chancellor engagement, guiding these lists through multiple layers of internal approval processes to ensure value adds for the Chancellor and campus, and collaborating weekly with the Chancellor’s support staff to schedule and facilitate strategic donor interactions and initiatives.
From start to finish, ensure seamless execution of tracking follow-through on action items, preparing detailed briefings and talking points for each interaction, and advising on the structure and content of events and meetings to maximize engagement and alignment with Advancement, Chancellor, and institutional goals.
Conduct background & preparation research and compile information for upcoming meetings that include the Vice Chancellor and/or members of the Advancement leadership group.
Track and follow up on action items from leadership meetings led by the Vice Chancellor for Advancement and/or by the Strategic Advisor
Manage special projects of strategic importance to the Office of Advancement.
Manage the Vice Chancellor’s and members of the Advancement leadership group’s calendars, ensuring that engagements are appropriately and sensitively prioritized and managed.
Respond in a timely manner to all requests from various sources, both internal and external, for the Vice Chancellor’s time.
Coordinate meetings and events that include Vice Chancellor and/or members of the Advancement leadership group.
Coordinate departmental agendas, support agenda planning, take notes, and track follow up for meetings that include Vice Chancellor for Advancement.
Assist with managing expenses, preparing expense reports, reconciliation, and mileage/travel reports for Vice Chancellor for Advancement under the direction of the Executive Director of Finance & Administration.
Provides back-up office presence when needed.
Performs all other duties as assigned.