FCMC Executive Assistant

First National Bank Texas•Killeen, TX

1d•Onsite

About The Position

Completes a broad variety of administrative tasks for the President of FCMC. Serves as the primary point of contact for internal and external customers on all matters pertaining to the President. Responsibilities include mortgage reporting through Encompass and nCino, or similar platform, maintaining department calendars and schedules, arranging complex travel plans, reviewing invoices, running department reports, serving as Office Manager, answering main phone lines, filing paperwork, and providing event management support as needed. Requires regular and predictable attendance and punctuality, and other duties as assigned.

Requirements

At least 18 years of age
High school diploma or equivalent
3 years' experience as an Executive Assistant, Administrative Assistant, Personal Assistant or similar role, preferably supporting C-level executives
Advanced knowledge of Microsoft Office Suite
Technical proficiency in office related equipment
Must have ability to exercise good judgement in a variety of situations
Must be able to perform at a high level of professionalism and exercise the utmost discretion
Must be able to work independently on projects, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and confidentiality.
Must be proficient in attention to detail and exactitude
Outstanding organizational and communication skills
Must successfully pass background investigation according to company policy
Must be able to get along with co-workers and work effectively in a team environment

Nice To Haves

Bachelor's degree in related business field
Financial or Mortgage Banking experience
Experience with reporting in Encompass, nCino, or similar platform

Responsibilities

Serve as the primary point of contact for internal and external customers on all matters pertaining to the President.
Mortgage reporting through Encompass and nCino, or similar platform
Maintain department calendars and schedules
Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.
Review invoices and route for proper approval
Run and process department reports
Serve as Office Manager, tracking inventory and processing supply orders
Answer main phone lines and route appropriately
File necessary paperwork
Provide event management support as needed
Regular and predictable attendance and punctuality
Other duties as assigned