Executive Assistant

Copart•Dallas, TX

52d

About The Position

Copart, Inc. is a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world. Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology. Copart is a global leader in online vehicle auctions and automotive remarketing services, operating across multiple countries and serving thousands of Members worldwide. Our success is driven by operational excellence, an entrepreneurial mindset, and a strong commitment to integrity, ownership, innovation, and results. We are seeking a highly experienced and proactive Executive Assistant to provide high-level support to COO and CMO roles. This role goes beyond traditional administrative support - it is a strategic partner position that enables leadership to focus on high-impact priorities by managing complex operations, communications, and cross-functional coordination. The ideal candidate thrives in a fast-paced, high-visibility environment, demonstrates sound judgment, and operates with a high degree of autonomy, discretion, and professionalism.

Requirements

5+ years of Executive Assistant experience supporting senior leaders (VP+ level preferred)
Strong ability to manage competing priorities in a fast-paced environment
Exceptional organizational, time-management, and problem-solving skills
Excellent written and verbal communication skills
High level of discretion and professionalism with confidential information
Advanced proficiency in Microsoft Office (Outlook, Excel, Word) or Google Workspace
Strong interpersonal skills and ability to build relationships across all levels

Nice To Haves

Experience in large, complex organizations (Fortune 500 or similar)
Exposure to project management or operational planning
Exercises sound judgment and knows when to escalate vs. act independently
Remains calm and effective under pressure
Demonstrates an enterprise mindset and business awareness
Balances attention to detail with strategic priorities
Operates as a trusted partner to leadership, not just administrative support

Responsibilities

Manage complex executive calendars, balancing internal meetings, board-related activities, and external engagements
Anticipate scheduling conflicts and proactively prioritize based on business needs
Prepare briefings, agendas, and pre-read materials to ensure executives are well-prepared
Serve as a key point of contact for internal and external stakeholders, including senior leaders and partners
Draft, review, and manage communications on behalf of executives
Maintain strict confidentiality across all sensitive business matters
Coordinate domestic and international travel, including multi-destination itineraries
Organize high-level meetings (Board meetings, leadership offsites, investor events)
Ensure effective meeting preparation, execution, and follow-up
Track priorities, action items, and deadlines across multiple functions
Identify opportunities to improve workflows and increase operational efficiency
Partner cross-functionally with HR, Finance, Legal, and other departments
Support leadership team rhythms, including planning cycles and performance management timelines
Assist with organizational structure updates, headcount tracking, and documentation
Facilitate leadership meetings, ensuring alignment on priorities and accountability