Executive Assistant

master-TMS•Chicago, IL

1d•Hybrid

About The Position

This isn’t your typical Executive Assistant role. At Simon-Kucher, you’ll be at the heart of the action, supporting senior leadership, partnering with dynamic teams, and making a real impact on how we connect with clients and colleagues around the world. Beyond administration, you’ll have opportunities to get involved in team management, customer engagement, marketing initiatives, and social media strategy. If you’re highly organized, thrive in a fast-paced environment, and love being the go-to person who keeps everything running seamlessly, this could be the perfect role for you.

Requirements

Bachelor’s degree (or equivalent work experience) preferred.
7+ years of work experience in an Executive Assistant position
Confidence with MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (MS Teams, Zoom).
Exceptional organizational skills and the ability to prioritize under pressure.
Excellent written and verbal communication skills – you adapt your style to suit any audience.
A natural problem solver with a strong service mindset.
Meticulous attention to detail and commitment to accuracy.
A high degree of integrity, trust, and discretion when working with confidential information.
A positive, flexible, and collaborative approach – you’re the kind of person colleagues enjoy working with.

Responsibilities

Be a trusted partner to leadership by managing complex calendars, anticipating needs, and ensuring day-to-day operations run smoothly.
Support project teams with client-facing work – from scheduling and contract submissions to CRM updates and thoughtful client gifting.
Bring people together by coordinating internal and external meetings, conference calls, and events, ensuring every detail is handled, and everyone feels prepared.
Keep us financially sharp by helping track budgets and supporting payment processes.
Collaborate across departments (Legal, Finance, HR, Marketing) to ensure seamless workflows and successful outcomes.
Champion team culture by planning team events, fostering collaboration, and strengthening team dynamics.
Welcome new talent through onboarding support, making sure every new hire has a smooth start.
Work on a global stage, interfacing with colleagues across countries and time zones.
Protect what matters by handling sensitive information with professionalism, discretion, and trust.
Elevate client engagement by managing contact databases, crafting customer profiles, and driving outbound marketing initiatives.
Boost our presence online by managing Partner social media profiles (LinkedIn, Twitter, etc.) and contributing to blog posts, articles, and other content.
Be a true team player by providing coverage and support for other Administrative Assistants and the Office Manager as needed.
Take ownership of ad hoc projects that keep our office dynamic, collaborative, and innovative.