Executive Assistant - Remote

UnitedHealth Group•Mount Kisco, NY

4d•$20 - $36•Remote

About The Position

Optum NJ is seeking an Executive Assistant to join their team from anywhere within the U.S. Optum is a clinician-led care organization focused on changing the way clinicians work and live. As a member of the Optum Care Delivery team, you will be an integral part of their vision to make healthcare better for everyone. At Optum, you will have the clinical resources, data, and support of a global organization to help patients live healthier lives. They believe in providing an exceptional career and empowering employees to live their best lives at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. The company values Caring, Connecting, and Growing together.

Requirements

High school education or equivalent experience
2+ years of administrative support to leadership in a corporate setting
Experience working in a fast-paced, matrix organization
Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
High degree of personal integrity and solid interpersonal skills
Proven exceptional attention to detail
Proven ability to provide high quality, consistent services to the various leaders within the department

Nice To Haves

Experience working within a healthcare setting
Experience working for a Fortune 500 company
Experience with booking business travel following company guidelines and recommendations
Experience with AMEX Travel
Experience with Concur
Experience with Smartsheet

Responsibilities

Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
Create, prepare, and distribute all meeting materials
Maintain charitable/community relations and promotional items budget and sponsorships
Ensure all resources and technology are set up and working for all meetings
Make travel arrangements for leadership
Help plan and coordinate Broker meetings and external events as needed
Organize logistics of large or offsite events, using internal resources as needed
Compile and integrate information needed to complete reports and documents
Prepare or format office documentation needed for various audiences
Post relevant documentation onto relevant systems and communication boards
Maintain and distribute broker email and address mailing lists as needed
Utilize Microsoft 365 software and other applications
Monitor and oversee internal office communications
This position may occasionally assist in onboarding new employees depending upon the role of the hire
Maintain and keep updated office and distribution lists
Consult and communicate with internal and external customers to identify and provide resources
Research and provide needed information to respond to requests in a timely matter
May occasionally assist with reviewing and approving timecards, employee reviews and feedback