Executive Assistant

Cleco Power•Pineville, LA

About The Position

At Cleco, we're not just powering lives—we're powering a cleaner, smarter future for Louisiana. With bold investments in innovative energy solutions, we’re transforming how we power our communities: smarter, cleaner, and more sustainable. This is a long-term commitment to our people and our communities because our future—and the future of generations to come—depends on it. If you're ready to make an impact where it matters most, join us at Cleco— where we're Energizing Your Tomorrow. The Executive Assistant is a specialist level support professional providing administrative support to multiple designated Vice Presidents and Directors requiring independent judgment and proficient skill level and knowledge of administrative processes. Serves as intermediary and communicating on Vice President or Director’s behalf with all members of executive management, directors and staff, as well as managing all details related to designated office(s).

Requirements

High School diploma or equivalent; Bachelor's degree strongly preferred
3+ years of related experience
Strong proficiency and knowledge in the use of office systems, mobile devices and other office technology including MS Office and stays abreast of changing technologies
Highly detailed-oriented and high work standards in support of seamless execution
Thrive on working in a team and supporting others to achieve goals/targets
Ability to work in a fast paced office environment
Must be able to maintain confidentiality
Ability to prioritize effectively, be proactive, multi-task and work efficiently, and exercise independent thinking and problem resolution skills
Ability to perform designated tasks without extensive explanation of context of the tasks and with minimal supervision
Ability to learn internal organization structures acquiring good knowledge of the business and general understanding of different departments
Ability to work specified office hours and willingness to work some overtime
Willing to learn new things; through training or from co-workers
Ability to set expectations with leaders and others
Must present oneself in a professional manner in appearance and interpersonal skills

Responsibilities

Champion a corporate culture that emphasizes transparency, integrity, safety, environmental responsibility, employee development, diversity and inclusion, customer service, and operational excellence.
Completes work within standardized procedures and practices to achieve objectives and meet deadlines, has limited discretion to vary from established procedures.
Provides support and coordination of administrative matters to ensure the professionals they assist have all of the resources they need.
Works within established procedures with a minimal degree of supervision.
Has some discretion to vary from established procedures.
Proactively identifies problems and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions on behalf of the supported executives.
Assists in preparing reports, presentations and other documents.
Transcribes meeting minutes and writes them up subsequently.
Handles highly confidential matters related to all aspects of the executive's corporate responsibilities.
Schedules meetings, conferences, webinars and handles related details in coordinating.
Screens incoming emails, calls & visitors, working to control the flow of information to the executives.
Coordinates travel arrangements & itineraries for executives.
Coordinates communications to the executive’s organizations on their behalf on important matters of safety, deadlines and specialized projects.
Review and processes incoming invoices accurately and timely for proper approval. Assist in the preparations of requisitions, purchase orders, expense reports etc.
Functions as a liaison between the department and safety to ensure they are on target for safety meeting goals, employees are into the training system and employees are completing safety modules.
Receives instruction, guidance, and directions from manager or senior staff.
Provides support to vice-presidents or directors, may provide technical guidance (e.g., using software application) to an Assistant.
Provides support to staff within the organization including ordering office supplies, coordinating IT/hardware requests and reserving conference rooms for meetings.
Scope of work is defined and completed with moderate autonomy.
Works with minimal supervision and is able to alternate working styles in accordance with supporting different vice-presidents or directors.
Assignments require some problem resolution using previous experience and defined procedures and practices.
Initiate communication with vice-presidents or directors or staff within the organization to gain more understanding of the desired path forward.