Executive Assistant

Klir • Toronto, ON

13d • CA$90,000 - CA$100,000 • Hybrid

About The Position

Klir is a fast-moving, founder-led company. Klir's CEO, COO, and CPO move fast and carry a wide remit. This role exists to make sure nothing slips through the cracks. You'll be the link between three executives, the SLT, and the rest of the business. You'll also be the person who makes our Toronto office a reflection of the culture we're building, and a reliable and capable hand in keeping our shared services (HR, Finance, IT) running smoothly.

Requirements

• Judgment under ambiguity: make good decisions when the answer isn't obvious and the person who could tell you is in a board meeting. Know when to act, when to wait, and when to escalate.
• Operational clarity: take something messy — a cluttered inbox, an undefined project, a scheduling conflict — and make it clean. Leave things in better shape than you found them.
• Communication: write well. Concisely, clearly, and in a voice that fits the context. Can draft an investor update and a team Slack message and both will land correctly.
• Discretion: takes confidentiality seriously as a default, not an afterthought.
• Adaptability: No two weeks look the same. Don't need a fully-defined role to operate at a high level. Find the highest-value thing to do and do it.
• AI fluency: Don't wait to be told about a better way to work. Already using AI tools to draft faster, summarise smarter, and cut the admin that used to eat hours. Bring that instinct to everything you touch and help the people around you do the same.
• Cultural presence: In Toronto, will be one of the most visible people in the office. Bring energy, warmth, and a sense of fun without sacrificing professionalism.

Nice To Haves

• You don't need a specific number of years as an EA.
• You don't need to have come from a large corporate environment, in fact, if you did, you'll need to genuinely leave that operating model at the door.
• Backgrounds we'd be open to: EA/PA, operations, project management, chief of staff, office management, early-stage startup generalist, even a strong candidate from outside the traditional EA path who can demonstrate the competencies above.

Responsibilities

• Calendar and inbox management: making judgment calls about what matters, what can wait, and what should never reach the exec at all
• Exec & SLT meeting preparation and follow-through: briefs in advance, clear actions captured, accountability tracked
• Board and investor materials: pulling data, structuring narratives, ensuring decks are tight and on-brand before they go anywhere
• Drafting and editing internal and external communications on behalf of the exec team
• Running point on cross-functional projects where the exec team is the sponsor but someone else needs to own the legwork
• Helping translate company strategy into team-level goals each quarter, and keeping those goals visible and alive through the quarter
• Day-to-day facilities: vendor relationships, supplies, space management, the things that keep an office functional
• Being the face of the Toronto team culture - welcoming new hires, organising team moments, making sure the office reflects the company we're building
• Acting as the eyes and ears for the SLT to support healthy 2-way communication between leadership and our global teams
• Acting as the local point of contact for anything physical that needs someone present
• Supporting onboarding logistics, contract coordination, or admin workflows
• Helping IT with device and access coordination for Toronto-based team members
• Picking up time-sensitive tasks that cross functional lines
• Event planning, communication, and logistics (with some ad-hoc responsibilities for the Dublin office when required)

Benefits

• Competitive salary and benefits for your market.
• A hybrid culture with genuine flexibility.
• A small exec team that will invest in your growth.
• The knowledge that the company you're helping run is working on one of the most important problems on the planet, access to clean, safe water for communities everywhere.
• Canadian benefits package
• Unlimited vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed