Executive Assistant

Long Wall • Long Beach, CA

1d • $95,000 - $125,000 • Onsite

About The Position

As an Executive Assistant, you will provide focused, high-impact administrative support with an emphasis on travel support & coordination, executive scheduling, HQ visitor facilitation, and internal meeting and event support. This role requires a calm, self-directed professional who is comfortable operating independently with minimal day-to-day oversight and who exercises sound judgment, discretion, and flexibility. The position supports a highly variable workload: there will be periods of high activity, including travel sprints that may require extended or off-hours availability, balanced by less intensive weeks with limited demands. Success in this role comes from being adaptable, composed, and reliable; able to step in decisively when needed while remaining comfortable with autonomy and less direction when the pace is light. This role is best suited for someone who values stability, consistency, and execution excellence, and who is motivated by enabling others to perform at their best rather than high touch and constant engagement.

Requirements

• 3 - 5 years of senior-level administrative support experience
• Ability to travel if needed
• This is an on-site position located in Long Beach, CA.
• Ability to sit or stand for extended periods of time
• Ability to use a computer to complete assignments
• Ability to communicate with individuals and groups in person, by phone, and via telepresence
• While performing the duties of this job, the employee will typically work in an office environment
• Travel of 25% - 50% of the time may be required in this role and includes local company sites, domestic, and international locations
• This position requires access to information protected under US export control laws, including the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, US person status (including US citizens, U.S. permanent residents, individuals granted U.S. asylum status, or individuals admitted in U.S. refugee status) is a required qualification for this position.

Nice To Haves

• Bachelor’s degree
• Experience working in a fast-paced, start-up environment
• Experience using JIRA, CRM software, and/or other project management systems
• Familiarity or experience with the aerospace industry
• Advanced skills with Microsoft Office
• Agility and flexibility in response to changing priorities and needs
• Solution-oriented with good judgment
• Strong written and oral communication skills
• The ability to handle confidential material with the utmost discretion
• People-oriented (and high-empathy) with an aptitude for building relationships across all levels of an organization
• Willing and excited to pitch in wherever necessary in the spirit of supporting the company’s mission and growth

Responsibilities

• Coordinate complex domestic and international travel with detailed itineraries.
• Coordinate meetings, manage schedules, make appointments, manage expense reports, and provide other general assistance as required
• Serve as a liaison for external partners and internal teams for scheduling.
• Ensure communications are clear, thorough, and specific, with attention to follow-through.
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.
• Perform potentially confidential and complex administrative duties involving Excel, Word, and PowerPoint, including typing letters, creating/updating spreadsheets, and compiling presentations.
• Provide project management and maintain momentum on high-priority projects.
• Coordinate logistics for external meetings, including decks and agendas
• Assist the executive team on long-term projects and strategic initiatives.

Benefits

• Heavily employer-subsidized medical, dental, and vision insurance plans
• Long Wall paid life insurance and LTD coverage
• 4% 401k match
• Student loan repayment assistance program
• Paid parental leave
• Family planning assistance program
• Long Wall paid financial wellness program
• Paid time off for non-exempt employees and a flexible vacation policy for exempt employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level