Executive Assistant

NutraChamps•Toronto, ON

1d•Hybrid

About The Position

NutraChamps is a fast-growing eCommerce business committed to supplying the best in nutritional supplements. Recognized as one of the Top 50 fastest-growing companies in Canada, we are seeking a motivated person to join us at our Toronto headquarters. This position is for local candidates only. The Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives across the company. This is not a traditional administrative role. The ideal candidate is highly organized, proactive, detail-oriented, and capable of operating in a fast-moving environment with shifting priorities. You should be someone who anticipates problems before they happen, takes ownership without being asked, and thrives under pressure. You will support the executive team with a wide range of responsibilities including office management, executive communications, project coordination, operational support, reporting, marketing, meeting organization, and cross-functional business initiatives. This role requires strong business judgment, professionalism, discretion, and the ability to handle confidential information with maturity and care. A strong understanding of business operations, eCommerce, Amazon, and Netsuite experience are considered major assets. You'll be working alongside a dynamic team of talented and collaborative thinkers who thrive in a fast-paced environment with a high level of autonomy.

Requirements

3+ years of experience supporting senior executives or leadership teams
Previous experience in an Executive Assistant, Operations Coordinator, Chief of Staff support, or similar high-level role
Strong understanding of business operations and corporate professionalism
Exceptional organizational and multitasking abilities
Strong written and verbal English communication skills
Ability to manage highly confidential information with discretion
Excellent judgment and problem-solving skills
Strong sense of urgency and ability to prioritize effectively under pressure
Highly proactive with a strong bias toward action and ownership
Advanced proficiency in Microsoft Office and Google Workspace
Experience with project management and organizational tools such as Asana, ClickUp, or similar platforms
Strong analytical mindset with high attention to detail
Ability to adapt quickly in a fast-changing environment
Self-starter who requires minimal supervision and consistently follows through

Nice To Haves

Experience with ERP system (NetSuite) is considered an asset
A strong understanding of business operations, eCommerce, Amazon, and Netsuite experience are considered major assets.

Responsibilities

Act as a strategic support partner to the COO and executive leadership team
Prepare and organize reports, presentations, meeting agendas, and executive materials
Coordinate NetSuite implementation with internal teams
Record meeting minutes and ensure follow-up on action items
Draft and manage internal and external executive communications
Track expenses, invoices, reimbursements, and related documentation
Maintain and organize company documentation, SOPs, policies, and operational records
Assist with employee coordination and BambooHR management
Manage office operations and administrative workflows
Coordinate with vendors, external partners, consultants, and stakeholders
Assist with operational projects and cross-functional initiatives across departments
Support finance, operations, marketing, and executive reporting functions as needed
Track open tasks, deadlines, and priorities across the leadership team
Assist with planning and organizing company events, meetings, and team initiatives
Help improve operational efficiency by identifying gaps, bottlenecks, and process improvements
Provide general administrative support wherever required