Executive Assistant

Vancity • Vancouver, BC

10d • Hybrid

About The Position

The Executive Assistant is a trusted partner who plays a vital role in enabling the success of three senior leaders: the Vice President, Impact Strategy, Vice President, Strategy, and Vice President, Digital Bank Expansion. You’ll be part of a collaborative administrative team that values initiative, professionalism, and a commitment to service. Leveraging your organizational expertise and proactive mindset, you’ll anticipate needs, manage complexity, and confidently navigate competing priorities. Acting as the voice and right hand of your executives, you’ll streamline operations, coordinate communications, and ensure every detail is handled with care - creating capacity and impact across the organization. Your collaborative spirit and commitment to continuous improvement will help shape a high-performing, inclusive workplace.

This is a Permanent, Full-time role based at our Vancity Head Office. This role will require you to predominantly work in-office five days a week, with some flexibility to work from home from time to time.

Requirements

• Many years of experience in senior administrative or executive support roles, with a proven ability to handle sensitive and confidential information
• Exceptional organizational and time management skills, with the ability to anticipate needs and manage multiple priorities
• Strong written and verbal communication skills, with a professional and approachable demeanor
• A proactive, solutions-oriented mindset and the ability to work independently while staying aligned with team goals
• High proficiency with Microsoft Office Suite and other productivity tools
• Sound judgment, discretion, and the ability to handle sensitive information with care
• A collaborative and inclusive approach, with a passion for supporting leaders who are making a difference

Nice To Haves

• Collaborative – You thrive in collaborative environments and are eager to learn new processes and systems.
• Able to work independently – Taking a business request from problem statement through discovery by assembling the right stakeholder and subject matter experts.
• Influential – You seek to collaborate and work with cross functional partnerships to get the work done effectively.
• A problem solver – Your skills to diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use.

Responsibilities

• Managing complex calendars, meetings, and travel logistics with foresight and precision
• Preparing agendas, reports, presentations, and meeting minutes to support effective decision-making
• Acting as a liaison and representative for the VPs, handling internal and external communications with professionalism
• Triaging information and requests to ensure the VPs’ time is focused on the highest priorities
• Tracking and reporting on the progress of delegated work, ensuring accountability and follow-through
• Processing invoices, expense claims, and supporting budget preparation
• Developing and maintaining administrative systems and documentation to support smooth operations
• Collaborating with Senior Executive Assistants and the broader EA team to ensure consistent, high-quality support

Benefits

• Competitive rewards and benefits
• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs.
• Generous Vacation: New employees start with 3-4 weeks of vacation per year, with additional days earned over time.
• Extra Stat Holidays: In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness.
• Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from.
• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees