Executive Assistant –U.S. Hematology Marketing - Reblozyl & Lymphoma Team

Bristol Myers Squibb • Princeton, NJ

20h • Hybrid

About The Position

Bristol Myers Squibb is seeking an Executive Assistant to serve as a key administrative and operational partner supporting the Reblozyl and Lymphoma Leadership Team within U.S. Hematology Marketing. This role is crucial for driving the achievement of business objectives and fostering a high-performing team culture. The position requires proactive, confidential executive support, management of sensitive information, and coordination of various business activities. The role is located at the PPK location (Lawrenceville, NJ) and Giralda Farms (Madison, NJ) offices.

Requirements

• Minimum of 5–7 years of Executive Assistant, Administrative Assistant, or related experience supporting senior leaders in a corporate environment.
• Demonstrated ability to manage highly confidential and sensitive information with professionalism and discretion.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Teams, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills with strong attention to detail.
• Proven ability to work independently with limited day-to-day supervision while managing multiple competing priorities.
• Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization.
• Ability to exercise sound judgment, anticipate needs, solve problems proactively, and make appropriate decisions independently.
• Flexible and adaptable, with the ability to respond effectively to changing business priorities and schedules with limited notice.
• Experience supporting a fast-paced, matrixed organization and collaborating across cross-functional teams.

Nice To Haves

• Pharmaceutical, biotechnology, or healthcare industry experience preferred.
• SharePoint experience preferred.
• Exposure to working within a global business environment is preferred.

Responsibilities

• Provide proactive, confidential executive support to leadership, including management of sensitive information, correspondence, team communications, and business priorities.
• Manage day-to-day office operations, including telephone coverage, mail and document handling, records management, and ordering/maintaining office supplies, as needed.
• Provide administrative support for projects, initiatives, and cross-functional activities involving the Reblozyl and Lymphoma teams.
• Coordinate and organize leadership meetings, team meetings, off-sites, workshops, town halls, and other business events, including agenda development, meeting materials, logistics, minutes, and action-item follow-up.
• Proactively manage executive calendars, complex meeting schedules, and domestic/international travel arrangements.
• Partner closely with internal and external administrative staff, senior leaders, vendors, consultants, and stakeholders to coordinate complex meetings and business activities.
• Manage administrative systems supporting daily operations, including Workday, Concur, Microsoft Teams, SharePoint, and other company platforms.
• Prepare, review, and submit expense reports and reimbursement requests in a timely and accurate manner.
• Organize and coordinate small- to medium-sized meetings and events, including invitations, venue arrangements, catering, transportation, hotel accommodations, and virtual meeting logistics.
• Support onboarding activities for new team members and assist with team engagement initiatives, recognition programs, and culture-building activities.
• Coordinate with other Executive Assistants and Administrative Coordinators to ensure seamless support coverage and partnership across the organization.
• Assist in the preparation of presentations, reports, dashboards, and other business documents for leadership meetings and strategic reviews.
• Perform additional duties and special projects supporting the Reblozyl and Lymphoma teams and the broader Bristol Myers Squibb organization, as assigned.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees))
• Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
• Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed