Executive Assistant, International Marketing

Paramount•Los Angeles, CA

3d•$50,000 - $57,000

About The Position

This position is responsible for providing administrative support to the Executive Vice President of International Marketing. The role involves managing executive calendars across multiple time zones, organizing marketing materials, creating presentations, coordinating meetings and events, serving as a point of contact for various teams, processing invoices, managing budgets, and coordinating travel arrangements.

Requirements

Bachelor’s degree in marketing, advertising, business or related field, preferred.
1+ years of related experience, supporting an executive in marketing or entertainment.
Strong social media skills
Highly Proficient with MS software including Outlook, Word, Excel & PowerPoint
Exceptional organizational skills with the ability to manage multiple high-priority projects simultaneously, paired with meticulous attention to detail and an unwavering commitment to delivering high-quality work.
Highly self-motivated, resourceful, and proactive with a strong sense of ownership and an ability to anticipate needs before they arise.
Excellent relationship-building skills with a collaborative, positive, solutions-oriented mindset and the ability to learn quickly.
Strong passion for international marketing, entertainment, and global audience engagement, with a genuine curiosity about worldwide consumer behavior and experience working in an international environment.
Ability to thrive in a fast-paced environment, adapt quickly to changing priorities, and consistently deliver under tight deadlines with professionalism and composure.
Outstanding written, verbal, and interpersonal communication skills with the ability to interact confidently with senior executives, filmmakers, creative partners, agencies, and international teams.
Strong analytical and research skills with the ability to synthesize information into clear, actionable insights.
Excellent judgment, discretion, and professionalism when handling confidential information and executive communications.
Strong problem-solving skills with the confidence to work independently while knowing when to seek guidance.

Nice To Haves

Familiarity with theatrical marketing, film distribution, or creative campaign development is a plus.

Responsibilities

Manages executive calendar, proactively prioritizing meetings, anticipating scheduling conflicts, and optimizing time across multiple time zones and global stakeholders.
Tracks, organizes, and maintains campaign materials, competitive analyses, case studies, research presentations, and other strategic marketing documents, supporting campaign planning, decision-making, and executive reference.
Creates marketing decks and high-quality, visually compelling presentation materials that communicate plans and ideas with clarity, creativity, and strategic impact, incorporating thoughtful design, strong storytelling, and data visualization using PowerPoint and Photoshop, video editing, graphic design, and other visual content creation programs as needed.
Creates agendas, meeting minutes, detailed notes, action items, and strategic summaries from creative brainstorms, campaign reviews, and executive meetings, along with follow-up documentation and project trackers that ensure alignment and accountability across multiple teams.
Arranges meetings, screenings, conferences, and executive events by coordinating schedules, agendas, meeting logistics, conference rooms, invitations, and presentation materials, and manages international theatrical screening requests, approvals, and distribution while ensuring timely communication with internal and territory teams.
Coordinates day-to-day communications and serves as point of contact for internal teams, international territories, agencies, senior leadership, and filmmakers.
Processes invoices, manages departmental budgets, and tracks expenditures with detailed accuracy and accountability.
Performs administrative responsibilities, including document preparation, filing, correspondence, expense management, and executive support, and coordinates detailed travel, including itineraries, visas, travel documentation, accommodations, transportation, and expense reporting.