Executive Assistant

Pinehurst Medical•Pinehurst, NC

11d•Onsite

About The Position

Pinehurst Medical Clinic is seeking an Executive Assistant to support our CEO within our Administration office in Pinehurst, NC. This position plays a key role in patient care working with our providers in providing by providing secretarial and administrative support to the Chief Executive Officer and other management staff as requested. This is a full-time day shift position.

Requirements

High School Diploma or GED required.
Experience in Microsoft office suite (word, excel, and PowerPoint)

Nice To Haves

Five years executive secretarial experience preferred.
Experience in the medical field highly desired.

Responsibilities

Maintains proficiency on related activities within designated systems utilized throughout the clinic. Systems including but not limited to Web Xchange, HER, PM, etc.
Types, revises and combines material such as correspondence, reports, forms and meeting notes. Independently prepares correspondence in addition to proof reading material or suggesting changes, when appropriate, on correspondence prepared by others.
Tracks and updates corporate licensures as needed.
Maintains CEO's calendar, when requested, prepares agendas, arranges meetings, and informs participants of meeting topics.
Assists with the maintenance of leadership team calendar(s), when requested.
Receives incoming mail and takes appropriate action.
Answers and triages telephone calls for the administration office.
Coordinates scheduling and logistics of office and physician meetings as necessary. Taking notes and recording minutes when needed.
Serves as administrative/public interface.
Performs office supply ordering to ensure adequate supplies are maintained onsite at a level to support need.
Performs other duties as assigned.