Executive Assistant

Alliance Defending Freedom•Lansdowne, VA

2d•Hybrid

About The Position

Alliance Defending Freedom (ADF) is seeking a dedicated Executive Assistant to provide comprehensive administrative support to the SVP of Strategic Research and Innovation & Special Counsel to the President, and the VP of Strategic Research and Innovation. This role is crucial for supporting two key leaders within the firm-wide Executive Leadership Team. The position demands a strong commitment to teamwork, exceptional organization, efficiency, continuous professional development, strict confidentiality, and an overall standard of excellence. ADF is a non-profit law firm focused on protecting religious freedom, free speech, the sanctity of life, marriage and family, and parental rights.

Requirements

Bachelor’s degree with 5+ years of experience as an Executive Assistant or similar role reporting directly to senior management within a fast-paced and dynamic organization.
Demonstrated proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent verbal, written, and interpersonal communications skills and the ability to build relationships with both internal and external stakeholders.
Strong attention to detail and proven project coordination skills.
Proactive planner, self-directed, and takes initiative to solve problems and deliver results with minimal supervision.
Handle sensitive and confidential communications and information with the utmost discretion.
Ability to travel as needed.

Nice To Haves

Experience using SharePoint, Concur, and Airtable is a plus
Use of or familiarity with generative AI tools, such as Claude and/or Notebook LM.

Responsibilities

Monitor, maintain, and manage complex calendars and schedules, as well as high-volume communications, including e-mail, Outlook contacts, phone calls, and voice messages.
Plan, book, and coordinate all aspects of domestic and foreign travel, including flights, accommodations, ground transportation, visas, and ETAs.
Prepare, process, and submit monthly budget reports, expense reports and reimbursement requests.
Submit sponsorship payments for internal processing and track and communicate with any event-related attendees and the sponsored organizations.
Support the preparation of speeches and presentations, including editing documents and revising PowerPoints, to be used with external audiences or Board members.
Support all aspects of organizing and managing academic colloquiums, symposiums, and salons, including coordinating with the Events Team.
Maintain organized electronic files for reports, speeches, presentation materials, sponsorships, academic colloquiums and symposiums, and other Strategic Initiatives documents.
Travel to Strategic Research and Innovation events to assist with logistics, troubleshooting, and presentation preparation as needed.