Executive Assistant

Care of Chan•NY, NY

11d•$75,000 - $85,000•Hybrid

About The Position

Care of Chan is seeking an Executive Assistant to serve as a trusted right hand to the Founder. As Care of Chan continues to grow across event production, hospitality experiences, and new business ventures, this role will directly support the Founder by bringing structure, follow-through, and operational discipline to a fast-moving organization. The Executive Assistant will own the Founder's day-to-day operational effectiveness: managing priorities, keeping initiatives moving, coordinating across teams, and handling executive logistics with precision and discretion. This role is ideal for a highly organized, relationship-oriented operator who thrives in entrepreneurial environments and takes genuine pride in keeping things running smoothly. It is expected that the Executive Assistant will be able to strategically manage the Founder’s projects and priorities, as well as exercise independent judgment, with autonomy. This role also works closely with the Managing Director and Leadership team and is based in Lower Manhattan with a hybrid schedule.

Requirements

3-5 years of experience in executive support, operations, project management, agency environments, or related fields
Experience supporting a founder, senior executive, or fast-moving leadership team
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities simultaneously without losing momentum
exercising independent judgment without constant oversight
High emotional intelligence, professionalism, and discretion
Comfort working in a high-trust capacity with access to sensitive and confidential information
Strong problem-solving instincts and a resourceful, ownership-oriented mindset
Proficiency in Google Workspace, project management tools, and operational systems

Nice To Haves

Experience in agency, hospitality, or events environments preferred

Responsibilities

Manage and track the Founder's priorities, commitments, and key initiatives across the agency
Prepare agendas, briefing materials, meeting notes, and action items for internal and external meetings
Drive follow-through on outstanding decisions, deliverables, and action items from leadership
Assist in prioritizing inbound requests, opportunities, and meetings on behalf of the Founder
Support communication and coordination between the Founder and internal teams
Anticipate needs, identify gaps, and proactively problem-solve before issues escalate
Conduct research and prepare summaries to support decision-making on new initiatives
Help develop systems, templates, and operational processes that improve efficiency as the company grows
Own calendar management, scheduling workflows, and executive logistics in partnership with administrative support resources
Coordinate leadership meeting rhythms, agendas, and action-item tracking
Manage travel logistics, reservations, and executive operational needs
Ensure important communications, deliverables, and deadlines are tracked and responded to in a timely manner
Improve systems and workflows related to executive operations and communication
Interface with clients, vendors, and external partners on the Founder's behalf as needed
Escalate bottlenecks, communication gaps, or competing priorities when needed