Executive Assistant

Fanatics•New York, NY

4h•Onsite

About The Position

Fanatics is seeking an Executive Assistant to support the President, VIP. Fanatics VIP is a fast-paced, high intensity part of the business, focused on building the best VIP and loyalty program in the world. This is a high-discretion, in-person role for someone who is relentlessly organized, proactive, and has a proven track record supporting C-level executives in demanding environments.

Requirements

6+ years of experience as an Executive Assistant to a founder or C-level executive within a fast-paced organization
Experience in sports, media, entertainment, or a similarly high-velocity industry preferred
Based in New York City, ability to work in person 5 days per week
High responsiveness and flexibility, including availability outside of traditional business hours when the executive is traveling or operating across time zones
Enthusiasm for high-importance, high-urgency work and real-time problem solving
Strong emotional intelligence and ability to adapt to varying communication and management styles
Exceptional organizational skills with a demonstrated ability to manage complexity without dropping details
Proactive, anticipatory work style. Solves problems before being asked.
Ability to operate with high discretion in all settings
Ability to leverage AI tools to improve operating efficiency
Strong communicator, both written and verbal, with sound judgment on when to escalate
Proficient in Google Workspace, Microsoft Office, Slack and other personal management tools

Nice To Haves

Experience in sports, media, entertainment, or a similarly high-velocity industry preferred

Responsibilities

Own and manage a complex, high-volume calendar with competing priorities, last-minute changes, and significant travel
Coordinate all travel logistics including flights, hotels, ground transportation, and itineraries across domestic and international trips
Collaborate with President’s core operating team on logistics, relationship management, and strategic initiatives
Handle confidential and sensitive information with complete discretion and high degree of professionalism at all times
Triage and manage executive inbox, flagging priorities and drafting responses as needed
Collaborate with other EAs and internal stakeholders throughout the organization to track and preempt priorities
Work with internal team to manage gifting and personalized outreach on behalf of the executive, often for high-profile contacts
Ensure the executive is prepared for internal and external meetings, building detailed briefing materials and tracking follow-ups
Highly proactive and anticipates needs of the executive and proactively solve problems before they surface
Coordinate across internal stakeholders and external contacts to drive follow-through on executive priorities
Occasional opportunities to travel as scheduling and President needs necessitate
Liaise with family and domestic staff on occasional needs, requests, or special projects to the household