Executive Assistant

CDN Controls ULC • Calgary, AB

11d • Onsite

About The Position

CDN is a recognized industry leader in the energy services sector. CDN is a full-service provider with expertise in Electrical & Instrumentation maintenance, renewables/solar, major projects, combustion & emissions reduction, and measurement. We are seeking an Executive Assistant to join our team based out of our Calgary office. This role provides high‑level administrative and organizational support to the C‑suite leaders at CDN, ensuring efficient operations and seamless coordination across the executive team and with the Board of Directors. The Executive Assistant will manage complex schedules, communications, and priorities in a fast‑paced environment. With a strong service orientation and exceptional professionalism, the role enables senior leaders to focus on strategic initiatives and organizational performance.

Requirements

• Related University degree, college diploma, and/or trade certification and typically 7 or more years of related experience; or combination of formal education and experience.
• Professional designation required (ex: CCAP, AAP, CCAPA, IAAP).
• Experience supporting multiple executives simultaneously in a dynamic, growth‑oriented environment.
• Exceptional organizational, time‑management, and multitasking abilities in a fast‑paced environment.
• Strong written and verbal communication skills with the ability to prepare polished, executive‑ready documents.
• Advanced skills in document preparation, scheduling, and executive and/or board communication.
• High level of discretion, integrity, and professionalism when handling confidential information.
• Proactive problem‑solver with strong judgment and the ability to anticipate needs.
• Ability to build strong working relationships and interact effectively with stakeholders at all levels.
• Demonstrated ability to manage competing priorities and adapt to shifting demands.
• Advanced proficiency in Microsoft Office applications and comfort with digital collaboration tools.

Nice To Haves

• Experience in industrial services, construction, energy, or similar sectors is an asset.

Responsibilities

• Ensure efficient daily operations for executive team through proactive scheduling, prioritization, and task management.
• Anticipate needs, resolve administrative challenges, and streamline processes to enhance executive productivity.
• Coordinate executive communications, including email management, message tracking, and timely responses.
• Support the preparation and execution of board and quarterly business meetings, leadership sessions, and corporate events including travel, venue booking and catering.
• Prepare meeting agendas, accurately record minutes, maintain secure and organized records of corporate documents.
• Conduct research, compile data, and prepare presentations for consideration to support executives as needed.
• Maintain strong working relationships with internal departments, clients, and external partners on behalf of the executive team.
• Monitor deadlines, commitments, and deliverables to ensure timely completion of executive actions.
• Uphold confidentiality, professionalism, and accuracy in all administrative activities.
• May provide mentorship and guidance to more junior co-workers.
• All other duties as assigned.

Benefits

• Belonging to a strong, motivating team.
• On-the-job training and a commitment to mentorship from invested, industry-leading professionals.
• Competitive pay, benefits, and RRSP-matching program.
• Generous vacation and flex days.
• Opportunities for advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree