Part-Time Executive Assistant

Panther Life Sciences•New York, NY

6d•$25 - $40

About The Position

Panther is seeking a part-time Executive Assistant to support its executive team and help keep its New York City office running smoothly. Working closely with the Executive Assistant to the CEO, this hands-on role at an early-stage biotech supports scheduling, travel, expenses, events, and office operations. The work is visible and helps company leadership focus on building the business. The position has a guaranteed starting schedule of 20–25 hours per week, with additional hours available when business needs arise, such as around events, board and investor meetings, and busy periods. The role supports the CEO and works closely with the Executive Assistant to the CEO, who supports both the CEO and the Chairman. Occasional flexible hours around events are required.

Requirements

At least 2 years of experience as an executive assistant, administrative assistant, office coordinator, or in a similar role.
Proven experience coordinating domestic and international travel and processing expenses.
Experience planning or supporting events.
Exceptional organizational and time-management skills and strong attention to detail.
Excellent verbal and written communication skills.
Proficiency in Google Workspace and/or Microsoft Office, and comfort learning new tools quickly.
Ability to multitask and prioritize competing demands.
Professional demeanor under pressure and discretion with sensitive information.
Availability for occasional flexible hours around events.

Nice To Haves

Experience supporting executives at a startup or fast-paced, high-growth company.
Experience in skincare, life sciences, biotech, or healthcare.
Experience supporting board meetings or investor events.

Responsibilities

Schedule meetings and manage calendars for executive team members in coordination with the Executive Assistant to the CEO.
Book and coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
Process and reconcile expense reports, track receipts, and support office budget tracking.
Plan and support company events, offsites, team meetups, and board and investor meetings, including venues, catering, and logistics.
Support office events with setup, guest check-in, materials, and cleanup.
Assist with office operations, including supplies, vendors, mail and packages, and visitor coordination.
Support new-hire onboarding logistics, including equipment, welcome materials, and first-day setup.
Cover for the Executive Assistant to the CEO during busy periods and time off.
Handle confidential information with discretion and professionalism.
Anticipate needs and proactively identify and solve problems.