Executive Assistant - Remote

Global Energy Monitor•Covina, CA

3d•Remote

About The Position

Global Energy Monitor is seeking an experienced Executive Assistant to join the Administrative team. The Executive Assistant is responsible for providing comprehensive administrative and operational support to the Executive Director. This role helps ensure the Executive Director is well prepared, organized, and supported in managing priorities, meetings, communications, travel, and follow-up. In service to the Office of the Executive Director, this role will provide administrative and coordination support to the broader Executive Leadership Team and Leadership Team, as capacity allows and as prioritized by the Executive Director. This role plays an important part in helping ensure smooth, efficient operations in a remote and globally distributed organization. This role will also support key flagship initiatives currently being overseen by the Executive Director such as the Open Energy Research and Analytics Consortium, with administrative and coordination support.

Requirements

2+ years of experience in administrative support, executive assistance, or office operations.
Fluency in English

Nice To Haves

Experience supporting senior leaders or executive-level staff.
Strong written and verbal communication skills.
Experience with travel coordination and event logistics.
Proficiency in Google Workspace, Microsoft Office, and common remote collaboration tools.
Excellent organizational skills, initiative, and attention to detail.
Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
Track record of working to advance a diverse, inclusive, and equitable work environment.
Experience and/or interest in energy, climate, sustainability, open data, or related fields.
Ability to self-direct and prioritize among different tasks in a remote work environment.

Responsibilities

Manage calendars, appointments, and meeting logistics.
Track tasks, priorities, and follow-up items to ensure timely execution and accountability.
Draft, edit, and manage correspondence, reports, internal documents, and document organization systems to ensure clear communication and organized recordkeeping.
Makes and manages logistical and booking details related to travel, including flights, lodging, and ground transportation.
Provides timely solutions to unanticipated changes in travel schedules to minimize disruption.
Ensures all travel arrangements and related tasks are completed with exceptional accuracy and attention to detail.
Help the Executive Director prepare for meetings, deadlines, and internal and external engagements.
Provide administrative support for team events, off-sites, and retreats.
Coordinate vendor communication, venues, materials, and scheduling.
Assist with virtual and in-person event setup and follow-up logistics.
Represent GEM professionally in interactions with external partners, Board members, vendors, and donors.
Maintain discretion, confidentiality, and professionalism in all communications and work products.
Proactively identify opportunities to streamline workflows and improve support systems.
Exercise sound judgment when handling sensitive information and competing priorities.

Benefits

100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage
Long-term disability and worker’s compensation insurance
Voluntary life insurance available
Employee Assistance Program
Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing
4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave
Remote work stipend
Home office set up assistance and sponsorship
Ergonomics consultation & equipment reimbursement
Paid 12-week sabbatical leave after five years
14 weeks of paid parental leave
14 weeks of paid medical and/or gender-affirming care leave