Executive Assistant - Chief Information Officer (Immediate Opening)

IDEA Public Schools•El Paso, TX

3d•Remote

About The Position

The Executive Assistant role is designed to support the Chief with comprehensive calendaring, logistics, planning, and execution to ensure team meetings and events are successful and provide a high-quality experience. This role is also responsible for managing travel arrangements for the Chief, Chief of Staff, and other necessary team members. Additionally, the Executive Assistant will oversee the financial responsibilities for the Chief's office and serve as the primary point of contact for front-line communications, including responding to emails, mail, and phone calls with a high degree of judgment, confidentiality, and discretion. The Executive Assistant will also assist the Chief of Staff with various project tasks to ensure goals and implementation are met.

Requirements

5-7 years related experience
Bachelor’s degree or higher
Emotional maturity
Demonstrated ability to handle confidential information with discretion
Excellent oral, written, and presentation skills
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
Well-rounded interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
Strong computer literacy that includes an understanding of Microsoft Office Suite (i.e., Word, Excel, PowerPoint)
Highly resourceful, problem-solving team-player and strong individual executor
Ability to make informed decisions by gathering reliable information, asking clarifying questions, and evaluating multiple options, aligning choices with team objectives, current responsibilities, and the broader mission of the organization.
Ability to set clear, measurable goals, regularly reflect on progress, adjust actions as needed, prioritize work aligned with goals using a task management system, and consistently meet deadlines through effective time management.
Ability to demonstrate self-awareness by actively seeking and thoughtfully responding to feedback with curiosity and a growth mindset, identifying development areas, implementing feedback when appropriate, and pursuing opportunities to build knowledge and skills.
Ability to demonstrate self-awareness and emotional intelligence, fostering psychological safety and trust within the team, building respectful, reliable relationships, and engaging in direct, compassionate feedback, supporting a culture of honesty and mutual respect.
Ability to communicate clearly and professionally, delivering concise messages tailored to the audience, actively listening, engaging in dialogue by asking and clarifying questions, and following up to ensure shared understanding in both individual and group settings.

Responsibilities

Manage financial matters for the Office of the Chief with integrity, excellence, and diligence.
Understand the Chief's voice to draft correspondence, presentations, and manage front-line communications.
Ensure the Chief's email inbox is categorized and organized, and all emails receive appropriate and timely responses.
Manage team meeting logistics and take notes, disseminate meeting notes and next steps, and follow up on all agreed-to commitments, holding team members accountable.
Manage the Chief’s calendar, assist with travel arrangements including flights, hotel, and car rentals, and ensure all meeting requests are reviewed and calendared.
Support the Chief of Staff’s key initiatives, projects, and events through timely task completion.
Provide excellent and timely internal and external customer service on behalf of the Chief.
Perform additional duties as assigned.