Executive Assistant - Chief Information Officer (Immediate Opening)
About The Position
The role of the Executive Assistant is to support the Chief with calendaring logistics, planning, and execution to ensure that team meetings and events are executed with strong vision and contribute to a high-quality experience. The Executive Assistant will also manage the travel support for the Chief, Chief of Staff, and any necessary team members. The executive assistant also manages the financial responsibilities of the office of the Chief. The executive assistant provides front-line communications support for the Chief department by responding to e-mails, mail, and phone calls ensuring prompt responses with an incredible amount of judgment, confidentiality, and discretion. In addition to the regularly executed tasks above, the Executive Assistant will support the Chief of Staff with various project tasks to ensure goals and implementation are met.
Requirements
- 5-7 years related experience
- Bachelor’s degree or higher
- Emotional maturity
- Demonstrated ability to handle confidential information with discretion
- Excellent oral, written, and presentation skills
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
- Well-rounded interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Strong computer literacy that includes an understanding of Microsoft Office Suite (i.e., Word, Excel, PowerPoint)
- Highly resourceful, problem-solving team-player and strong individual executor
Nice To Haves
- N/A
Responsibilities
- Financial matters for the Office of the Chief are managed with integrity, excellence, and diligence
- Understand the Chief voice to draft correspondence, presentations, and manage front-line communications
- Ensure the email inbox of Chief is categorized and organized and all emails receive appropriate timely response
- Manage <> team meeting logistics and take notes.
- Disseminate meeting notes and next steps and follow up on all agreed-to commitments and hold <> members accountable to do the same
- Manage the Chief’s calendar by assisting with travel arrangements including flights, hotel, and car rentals and ensuring all meeting requests are reviewed and calendared
- Support the Chief of Staff’s key initiatives, projects, and events through timely task completion
- Provide excellent and timely internal and external customer service on behalf of the Chief
- Additional Duties as assigned.
Benefits
- medical, dental, and vision plans
- disability
- life insurance
- parenting benefits
- flexible spending account options
- generous vacation time
- referral bonuses
- professional development
- a 403(b) plan
- relocation stipend
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
