Executive Assistant

Marvin • Fargo, ND

2d

About The Position

The Executive Assistant to the Vice President of Advanced Manufacturing provides high-level administrative, operational, and strategic support to the VP and the Advanced Manufacturing leadership team. This role serves as a trusted partner responsible for managing executive priorities, coordinating complex communications, supporting strategic initiatives, and ensuring efficient execution of day-to-day business operations.

Requirements

• Bachelor’s degree in Business Administration or a related field, or equivalent combination of education and experience.
• Minimum of five (5) years of experience providing administrative support to senior executives preferred.
• Experience supporting executive leaders in a manufacturing or related industry preferred.
• Advanced proficiency in Microsoft 365 applications, including Outlook, PowerPoint, Excel, Word, and Teams.
• Experience using project management or project tracking tools such as Smartsheet.
• Experience managing multiple priorities, projects, and deadlines in a fast-paced environment.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues with minimal direction.
• Strong written and verbal communication skills with the ability to build effective relationships across all levels of the organization.

Responsibilities

• Manage the VP's complex calendar, including scheduling meetings, prioritizing commitments, coordinating multiple calendars, and resolving conflicts.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare and organize meeting materials, briefing documents, and executive communications.
• Screen, prioritize, and route correspondence on behalf of the VP as appropriate.
• Anticipate business needs, identify priorities, and proactively support executive effectiveness and time management.
• Coordinate executive meetings, site visits, events, and related logistics for the Advanced Manufacturing department.
• Prepare presentations, agendas, meeting materials, communications, and executive summaries.
• Manage project schedules, track action items, and support strategic business initiatives.
• Develop reports, analyze data, and organize information to support leadership decision-making.
• Serve as a key liaison between leadership, business partners, and stakeholders across the organization.
• Support departmental operations, communications, onboarding, expenses, and administrative processes.
• Ensure timely follow-up, execution, and communication of key business priorities.
• Handle sensitive business, personnel, financial, and operational information with the highest level of confidentiality and discretion.
• Maintain records and documentation in accordance with company policies and procedures.
• Exercise sound judgment, professionalism, and integrity while interacting with leaders, employees, and external partners.
• Demonstrates strong technical aptitude and the ability to quickly learn, adapt to, and leverage new systems, tools, and technologies.
• Troubleshoot scheduling, communication, reporting, and workflow challenges with minimal direction.
• Proactively identifies process improvement opportunities and recommends more efficient and innovative ways of working.
• Comfortably navigates and supports a variety of business systems, collaboration platforms, reporting tools, and emerging technologies.
• Uses critical thinking and analytical skills to solve complex administrative, operational, and business challenges in a fast-paced environment.

Benefits

• health insurance
• paid holidays
• paid parental leave
• 401(k) retirement savings match
• $300 annual wellbeing account
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

What This Job Offers

• Job Type: Full-time
• Career Level: Executive