Executive Assistant

Pella Windows & Doors•Pella, IA

10d•Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our EVP & Group President, Business Units, the Sr. leadership team, and act as a liaison between the Executive and the Business Units Organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and enjoys being a trusted advisor to executives.

Requirements

5+ years of experience as an EA, providing support to an Executive.
High level of discretion, professionalism, and confidentiality.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Proven track record of building positive relationships with stakeholders at all levels; servant leadership.
Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment.
Strong problem-solving and critical thinking skills.
Ability to anticipate needs and proactively address challenges.
Proficiency in Microsoft Office Suite and SharePoint.
Champion, role model and embed Pella’s Culture (Care Boldly, Learn Rapidly, Drive Results).

Responsibilities

Offer a consultative approach to calendar management:
Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests.
Manage work-related expenses and budgets.
Plan and coordinate travel itineraries.
Serve as a liaison between the executives and internal/external stakeholders.
Prepare meeting agendas, take minutes, and track action items.
Draft and manage correspondence, presentations, and reports.
Identify issues and develop effective solutions independently and with discretion.
Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is expected).
Support special projects and initiatives as needed.