Executive Assistant

Cyara•San Francisco, CA

About The Position

This is a unique opportunity to join Cyara at an exciting stage of growth as Executive Assistant to the CEO. As a trusted partner to the CEO and Executive Leadership Team, you'll help ensure key priorities are aligned, decisions are executed, and the business operates effectively. You'll coordinate executive activities, manage critical communications, support strategic initiatives, and act as a central connector across the organization. As an extension of the CEO, you'll help drive follow-through, maintain momentum on important initiatives, and ensure leaders are prepared to make informed decisions. We're looking for a proactive, highly organized professional with strong business acumen, exceptional attention to detail, and the ability to build trusted relationships at all levels. If you thrive in a fast-paced environment, enjoy solving problems, and take pride in helping leaders and teams perform at their best, we'd love to hear from you.

Requirements

5+ years of experience providing direct administrative support to C-level executives, ideally in a high-growth, fast-paced, or distributed environment.
Experience coordinating cross-functional projects and driving accountability across multiple stakeholders, with the ability to balance strategic thinking and strong attention to detail.
Strong business acumen with a clear understanding of executive operations, organizational priorities, board relations, and how decisions get made at an executive leadership level.
Experience planning and executing executive offsites, leadership meetings, All Hands events, and large-scale internal communications initiatives.
Demonstrated ability to influence without authority and build trusted relationships across all levels of an organization.
Proven ability to handle sensitive and confidential information with discretion, sound judgment, and a high degree of professionalism.
Proactive and highly resourceful; anticipates needs, moves with urgency, and communicates clearly and confidently before and after key decisions.
Advanced proficiency with Microsoft 365 including Outlook, Teams, Excel, PowerPoint, and Word; comfortable facilitating virtual and hybrid meetings across platforms such as Teams and Zoom; able to work across global time zones and support remote executives effectively.

Responsibilities

Provides high-level administrative support to the CEO and as needed, the broader Executive Leadership Team (ELT), including calendar management, travel coordination, expense administration, meeting preparation, and note-taking.
Ensures the CEO remains organized, well-prepared, and focused on key strategic priorities.
Serves as an extension of the CEO, managing follow-ups, tracking action items from leadership meetings, and ensuring critical commitments and business objectives stay on track.
Develops and edits presentations, executive briefs, agendas, talking points, and other supporting materials to ensure leaders are well-prepared for key meetings and communications.
Supports internal communications including organizational announcements, board-related materials, and other business-critical documentation.
Supports the onboarding and integration of new executive leaders, helping them navigate the organization, build key relationships, and get operationally up to speed quickly.
Plans and coordinates company-wide events including All Hands meetings, executive offsites, leadership meetings, and strategic planning sessions.
Acts as a central coordination point across the leadership team, maintaining visibility into executive priorities and helping surface communication gaps or operational issues that need attention.
Partners with the executive team and department leaders on special projects, culture and engagement initiatives, and other business needs as they arise.