Executive Assistant

The New York Times•New York, NY

About The Position

As Executive Assistant, you will foster a sense of effectiveness and efficiency, by using your strong command of administrative office skills. You will represent the VP and The New York Times brand, to both internal colleagues and external clients. You will be expected to approach tasks and requests with a proactive “can-do” attitude, while you report directly to the Senior Vice President, Sales Operations.

Requirements

3+ years of industry experience
Experience prioritizing and meeting deadlines
Experience working with all levels of management and other staff
Manage multiple tasks simultaneously and meet deadlines

Nice To Haves

Bachelor's degree
3-8 years industry experience, providing administrative support for senior executive
Sense of responsibility and ability to adapt in an unstructured, fast-paced environment

Responsibilities

Ensure efficient and economical facilitation of general office administration
Communicate and manage the flow of office management policies and procedures
Schedule appointments, interviews, conference calls and meetings including booking conference rooms
Manage travel bookings of airfare and hotels while observing company policies
Enter monthly Expense Reports
Maintain good working relationships with vendors/suppliers and the Facilities Department
Perform other responsibilities, including preparing reports, coordinate vacation schedules, track days off (i.e. vacation, personal, sick days)
Calendar management
Perform special projects
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.