Executive Assistant

Stifel•San Francisco, CA

20h•Onsite

About The Position

The Executive Administrative Assistant provides administrative support to Stifel's General Counsel. This role is responsible for the day-to-day business of the office and is expected to carry out multiple administrative duties, providing exemplary communication between the executive office, management, and their clients.

Requirements

Understanding and knowledge of the financial services industry.
The ability to maintain confidentiality and adhere to ethical principles regarding data and information obtained as part of their professional duties.
Excellent conceptualization, presentation and communication skills to effectively execute change.
Able to organize, prioritize and manage multiple tasks, responsibilities and deadlines; is able to follow through and accomplish goals, manage expectations appropriately and use firm's resources efficiently.
Associate's degree or combination of education & experience.
3+ years' experience in office admin function.
Proficient in Microsoft Excel, Word, Outlook, PowerPoint.

Responsibilities

Provide administrative support to the Executive office and or Sr. Management level personnel; prepare and edit correspondence, communications, presentations and other documents.
Receive, interact and arrange travel for incoming Brokers and Management on a daily bases.
Conduct research, collect and analyze data to prepare reports and documents for Sr. Management.
Manage and maintain executives' schedules, appointments and travel arrangements.
Record, transcribe and distribute minutes of meetings.
Interact with external clients
Coordinate project-based work
Review operating practices and implement improvements where necessary.