Executive Assistant

HP • Spring, TX

3d • $31 - $48 • Onsite

About The Position

The Executive Assistant is responsible for providing tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role serves as a key liaison between the executive and internal or external stakeholders, helping to streamline workflows, prioritize tasks, and support strategic initiatives. They play a critical role in maintaining organization, anticipating needs, and ensuring executives are prepared to meet business objectives. Success in this role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality.

Requirements

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
• Experience supporting senior leaders (Director level and above preferred)
• Proven ability to manage complex schedules and priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with collaboration tools (Teams, Zoom, Slack)
• Calendar and travel management systems
• Basic reporting and presentation development
• Strong relationship-building skills across all levels of the organization
• Professional presence and executive-level demeanor
• High level of accountability and reliability
• Customer-service mindset with a proactive approach

Nice To Haves

• Preferred Certifications NA

Responsibilities

• Performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization and is recognized as the top administrative employee in the department or division.
• Assisting in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
• Answering phone calls, taking messages, responding to routine emails on behalf of executives, and filtering and prioritizing incoming correspondence.
• Coordinating travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Providing general administrative support as needed, including photocopying, faxing, and mailing documents.
• Generating statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and assists in preparing presentations with relevant insights for the executives.
• Acting as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
• Conducting basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Drafting and formatting routine documents, reports, and presentations, and proofreading and editing documents to ensure accuracy and compliance with company guidelines and policies.
• Coordinating the administrative work within the department/division, while working with other departments/divisions and companies.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: High school or GED