Executive Assistant

Newmark•Boston, MA

13d•Onsite

About The Position

The position will provide executive support for the Co-Head U.S. Capital Markets President, New England Area. This is a temporary position expected to last approximately 6 months. The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include: Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests. Deal input and tracking payments.

Requirements

Minimum of 5+ years of experience as an executive assistant.
High level of professionalism in person and on the phone.
Heavy calendar management utilizing Microsoft Outlook.
Flexible with last-minute schedule changes and urgent meeting requests.
Deal input and tracking payments.
Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
Exceptional organizational skills are necessary to succeed in this position.
Must be flexible and able to work extended hours.
Strong communication, written, and verbal skills.
Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!

Nice To Haves

BA or BS degree

Responsibilities

Screen a high volume of telephone calls from both internal and external sources.
Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.
Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
Must be able to compose business correspondence and format spreadsheets
Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.
Track action items and deliverables for executives and proactively schedule the time required to address them.
Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
Meets designated deadlines and works effectively in a pressurized environment.
Must have a professional phone manner and be able to interact with staff and clients in a professional manner
Must be able to multi-task with little or no supervision
Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner
Be able to prioritize when working for more than one person
Have a “can-do” attitude. Be willing to do what it takes to get it done.