Executive Assistant – Healthcare - New York, NY

NavitasPartners • New York, NY

1d • Onsite

About The Position

Navitas Healthcare, LLC is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior healthcare leadership, including Chief Medical Officers. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. Experience supporting hospitals or large healthcare systems is strongly preferred.

Requirements

• Bachelor’s degree required
• Minimum 2+ years of experience in administrative or executive support
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access)
• Strong written and verbal communication skills
• Excellent organizational, multitasking, and time management abilities

Nice To Haves

• Master’s preferred
• Experience in healthcare settings or large hospital systems preferred
• Experience with Google Workspace, Outlook, and Microsoft Teams
• Knowledge of data management and reporting
• Experience coordinating executive calendars and virtual meetings
• Familiarity with procurement processes and invoice tracking
• Ability to create executive-level and board-ready materials
• Strong attention to detail and prioritization skills

Responsibilities

• Provide executive-level administrative support to senior leadership
• Manage complex calendars, schedule meetings, and coordinate logistics
• Prepare, edit, and format reports, presentations, and official documents
• Handle correspondence with professionalism and strict confidentiality
• Organize meetings, prepare agendas, and record meeting minutes
• Coordinate conference rooms and virtual meetings (Microsoft Teams, Zoom)
• Maintain organized digital and physical filing systems
• Support procurement activities and track vendor invoices
• Ensure compliance with data privacy and security standards
• Assist in preparing executive and board-level presentations
• Manage sensitive and confidential information with discretion

Benefits

• Most competitive pay for every position
• Salary will be discussed upfront

What This Job Offers

• Job Type: Full-time
• Career Level: Executive