Executive Assistant - C-Suite

Covista•Chicago, IL

9h•Onsite

About The Position

Covista's Executive Assistants serve as a trusted partner and extension of Covista's and Chamberlain University’s C‑Suite leaders, operating at the intersection of execution, prioritization, and sound judgment. This role is critical to enabling executive effectiveness and organizational impact in a fast‑paced, highly dynamic environment. This position requires a deep understanding of executive priorities, business context, and organizational dynamics. The successful candidate anticipates needs, aligns work to outcomes, and proactively manages competing demands—often in real time. Exceptional professional maturity, discretion, and discernment are essential, as this role regularly handles sensitive information and navigates ambiguity that directly influences business outcomes. As a smart, highly organized problem‑solver, the Executive Assistant maintains a holistic view of executive time, priorities, and impact—actively shaping, recalibrating, and protecting leadership focus on the highest‑value work. The role demands agility, composure under pressure, and the ability to connect disparate inputs, identify risks and opportunities, and think several steps ahead. This position is also part of a highly integrated Executive Assistant network, partnering closely with other C‑Suite EAs to ensure alignment, seamless execution, and shared leadership priorities—while exercising strong instincts around when to engage, escalate, or create space for productivity and confidentiality.

Requirements

Bachelor’s degree required, or equivalent professional experience
8+ years of experience supporting senior executives, including C‑Suite leaders
Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word
Demonstrated ability to operate with exceptional discretion and confidentiality
Strong organizational and communication skills, with the ability to synthesize information and prioritize effectively
Highly intelligent, proactive problem‑solver who can think on their feet
Exceptional organizational skills with strong attention to detail and follow‑through
Ability to anticipate needs, connect inputs, and align work to executive and business priorities
Strong communication skills and executive presence when engaging with senior leaders and stakeholders
Comfort operating in a fast‑paced, commercially oriented environment
Agility in navigating ambiguity, shifting priorities, and complex executive dynamics
Calm, composed, and effective under pressure
Ability to work independently while contributing to a highly coordinated Executive Assistant network

Nice To Haves

Experience with AI tools preferred, with the ability to leverage technology to improve efficiency and execution

Responsibilities

Serve as a proactive thought partner to C‑Suite executives, anticipating needs, prioritizing effectively, and exercising sound judgment in managing requests, information, and executive time
Maintain a strategic, forward‑looking approach to calendaring, travel, and meeting preparation
Continuously assess and realign executive calendars to reflect evolving priorities and the highest‑impact work
Synthesize information across meetings, communications, and initiatives to ensure executives are prepared, informed, and focused
Identify gaps, inefficiencies, and potential risks—and proactively resolve or escalate as appropriate
Act as a key liaison with internal and external stakeholders, demonstrating professionalism, discretion, and strong executive presence
Handle highly sensitive and confidential matters with maturity, composure, and discretion
Prepare, refine, and coordinate executive‑level materials, communications, and presentations for senior stakeholders and the Board
Support complex meetings, executive sessions, and cross‑functional initiatives with strong coordination, follow‑through, and attention to detail
Partner closely with the C‑Suite Executive Assistant network to ensure alignment across leadership priorities and schedules
Contribute to special projects and enterprise‑wide initiatives with a solution‑oriented, agile mindset