Executive Assistant to C-Suite

Educational Media Foundation - K-LOVE & Air1 • Franklin, TN

1d

About The Position

Has God called and equipped you to serve in Ministry where the Good News of Jesus is shared with millions? Step into the dynamic role of Executive Assistant to the C-Suite, where you'll be the strategic cornerstone supporting the Executive through a blend of project management, operational finesse, and administrative tasks. Here, you'll take charge independently, overseeing a spectrum of responsibilities—from individual projects and departmental initiatives to precise timelines and strategic delegations. Your influence extends across Marketing, Communications, Creative Services, and Digital realms, ensuring seamless administrative support that fuels innovation and efficiency across all departments. Success in this role hinges on your ability to orchestrate the Executive's daily operations with precision and effectiveness, making every moment count towards achieving our strategic goals.

Requirements

• Associate’s degree, or combination of education/training with relevant experience.
• Project management experience with a proven ability to plan, organize, lead and direct projects.
• Minimum of 4 plus years of working as an executive assistant supporting an executive leader in an administrative/project management capacity.
• Possess excellent interpersonal skills with the ability to be relatable and develop sincere business/ministry relationships.
• Strong versatile written and verbal communication skills.
• Strong organizational and administrative skills. Ability to demonstrate dependability; can be trusted to follow-through and follow-up. Ability to manage multiple tasks & priorities and pay attention to details while keeping the big picture in mind.
• Demonstrate mature emotional intelligence, including composure, handling tension/stress appropriately and establishing rapport with others.
• Demonstrated ability with creativity, innovative approaches and critical thinking.
• Proven experience with solving problems, analyzing issues and making sound decisions.
• Budget management experience; experience establishing and tracking budgets.
• Strong computer skills: advance knowledge of Microsoft Office 365 products (Word, Excel, PowerPoint, Outlook, Teams, OneDrive, SharePoint), Zoom and Adobe Photoshop or equivalent media editing tools.
• Demonstrated ability to work independently; establishing and meeting performance/ministry goals.
• Exhibit versatility and flexibility. Regularly adapts to change while maintaining a positive attitude and high productivity.
• Demonstrated ability to represent ministry and executive staff professionally and maintain confidentiality.

Responsibilities

• Effectively and efficiently handle administrative duties and provide project management coordination for the Executive, partnering to ensure time and focus is available for executive level responsibilities.
• Assist in managing terms and conditions of fully executed and active contracts. Proactively pursue contract renewal or changes as assigned.
• Provide outstanding customer service. Act as the main point of contact for Executive’s directors and staff regarding both internal and external inquiries, appointments, and concerns. Proactively respond to inquiries and concerns; clearly and positively communicate solutions with exceptional follow through.
• Effectively and efficiently route and answer questions not requiring Executive’s attention or time.
• Effectively manage the Executive's calendar and schedule to ensure ample time for strategic planning.
• Consolidate the budget of the departments and end of month expense reporting actuals, working with them as requested. Develop a system and regularly keep the Executive updated regarding each director’s budget and any issues that may arise.
• Create engaging and informative presentations utilizing multimedia and technical tools.
• Monitor and track department travel and training expenditures. Provide invoice management, approval tracking and filing of all Accounts Payable/Vendor invoices.
• Assist Executive and directors with adding new vendors to the accounting system.
• Serve as the primary administrative resource for the Executive including, but not limited to development of correspondences of both confidential and non-confidential matters, email and voicemail communication and other general administrative functions as needed. In addition, the successful candidate will help book meetings, document meeting/discussion highlights, coordinate schedules, and handle a variety of meeting logistics, as well as book travel, as requested. Complete expense reports, tracking and turning in receipts, as well as code and process invoices for payments.
• Partner with Executive and HR to coordinate hiring of new Team Members including interview set-up and tracking of candidates through the process. Proactive assistance with onboarding new team members including setting up appropriate meet & greets, answering questions and training.
• Coordinate team events and training such as team building/retreats, lunch & learn sessions, and holiday celebrations. Act as a liaison to notify/enroll team members in Human Resource led development training.
• Help the Executive and department staff with the understanding and application of information contained in the K-LOVE Team Member Handbook, Security Guidelines and other policies, including when there are changes announced and implemented. Act as a trusted resource for accurate and current knowledge of ministry-wide norms and protocol.
• Perform other duties as assigned.

Benefits

• Medical Insurance
• Vision Insurance
• company paid Dental
• Company paid life insurance
• short term/long term disability insurance
• Company 401k with a generous company match
• Parental leave with Baby Bonding pay
• Generous paid vacation, sick leave and holiday time off
• Amazing company culture that includes exclusive access to concerts, movie premieres, media industry events, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree