Executive Assistant

AmpersandPeople•San Francisco, CA

1d•Onsite

About The Position

A well-funded, stealth-stage biotechnology company based in San Francisco dedicated to revolutionizing bone health is seeking a proactive, highly organized, and detail-oriented Executive Assistant & office manager to support the CEO and select C-suite members. This role requires a dynamic individual who excels at multitasking, thrives in a fast-paced startup environment, and is committed to ensuring the smooth functioning of both executive operations and day-to-day office management.

Requirements

Exceptional organizational, time-management, and multitasking abilities.
Strong proficiency in Microsoft Office Suite, Smartsheet, DocuSign, and modern video conferencing tools (Zoom, Teams).
Elite written and verbal communication skills with a high level of emotional intelligence.
Proven ability to work independently, prioritize shifting tasks, and meet tight deadlines under minimal supervision.
Absolute discretion and professionalism in handling highly sensitive, confidential company and clinical data.
A positive, solution-oriented attitude with the agility required to navigate the unique challenges of an early-stage company.

Nice To Haves

A bachelor’s degree or equivalent practical work experience is preferred.
Minimum of 5 years of experience in executive assistant or senior administrative roles, ideally within the life sciences, biotech, or high-growth startup sectors.

Responsibilities

Support executives with highly confidential, proprietary, and time-sensitive tasks, including filtering communications and escalating critical matters.
Schedule and coordinate complex meetings with internal and external stakeholders, including the Board of Directors, scientific advisors, and investor meetings.
Manage day-to-day office operations to ensure a productive, organized, and welcoming workplace environment.
Organize high-impact business meetings, conferences, and company events, managing all logistics and attendee coordination.
Track and reconcile executive expenses, corporate credit card receipts, and other foundational financial documents.
Organize and maintain secure digital and physical filing systems for critical company data.
Partner with various departments to ensure smooth, synchronized operations across the growing organization.
Assist in supporting employee culture initiatives and programs.
Liaise with IT vendors on office technology, software tools, and troubleshooting hardware/software issues.
Assist with legal operations and contract management, including sending out standard Confidentiality Agreements (NDAs) and Consulting Agreements, maintaining tracking logs, and managing DocuSign workflows.